LCPtracker Guide for IIJA Award Recipients
As a requirement of the Davis-Bacon Act (DBA), award recipients must submit weekly, certified payrolls to the U.S. Department of Energy (DOE). This ensures that employers are in compliance with the law by paying applicable workers the required prevailing wage and benefits on a weekly basis.
DOE has contracted with LCPtracker, a third-party software application, to make this tracking and submission as accessible as possible. This software is free to use for all Infrastructure Investment and Jobs Act award recipients. LCPtracker allows for certified payroll reports and workforce data to be uploaded and electronically signed any day, any time. LCPtracker currently partners with more than 20 commercially available payroll systems, including ADP and Paychex.
LCPtracker’s validation system checks payrolls for federal Davis-Bacon prevailing wage requirements by flagging mathematical errors or omission discrepancies for the recipient to review on a report (re: factors like base hourly rate, total hourly rate, overtime, doubletime, apprentice approval, and fringe benefit contributions).
If an award recipient uses a non-preferred payroll system, LCPtracker provides a free spreadsheet template that employers can use to map out their payroll file and upload their employee and payroll data. Recipients can also confer with their payroll system provider to determine how they can best integrate LCPtracker.
Recipients of funding must ensure the timely electronic submission of weekly certified payrolls through LCPtracker as part of its compliance with the Davis-Bacon Act unless a waiver is granted to a particular recipient or subrecipient because they are unable or limited in their ability to use or access LCPtracker.
Need help using LCPtracker? Watch these video demonstrations.
Getting Started with LCPtracker
Updated on July 19, 2024. The steps below detail how users (DOE TPOs, Prime Recipients, etc.) get set up in LCPtracker.
1. The DOE Technical Project Officer (TPO) completes and submits the LCPtracker Admin Intake form with all required information.
- Once the form is submitted, the DOE TPO will receive a confirmation email to schedule a virtual ID Verification call with the DOE’s DBA Compliance Support Team.
- Once the virtual ID Verification call is complete, the DOE’s DBA Compliance Support Team will set up the account in LCPtracker.
2. To initiate project setup, the DOE TPO will complete the LCPtracker Wage Intake form based on wage determination information provided by the Prime Recipient. Concurrently, the Prime Recipient or DOE TPO will complete the LCPtracker Project Intake form.
- Once the Wage Intake form is submitted, the LCPtracker System Admin will create a Wage Determination number in the LCPtracker system.
- Once a Wage Determination number has been created in the LCPtracker system, the DOE’s DBA Compliance Support Team will create the project in the system.
Wage determination(s) from the U.S. General Services Administration based-on location(s) and type(s) of work can be found here.
3. For Prime Recipient user setup, the DOE TPO will send the LCPtracker Admin Intake form to the Prime Recipient and applicable staff to complete and submit.
- Once the form is submitted, the Prime Recipient and applicable staff will receive a confirmation email to schedule a virtual ID Verification call with the DOE’s DBA Compliance Support Team.
- DOE’s DBA Compliance Support Team conducts the virtual ID Verification call(s) and will use the information provided from the submitted form(s) to set up the account(s) in LCPtracker.
A comprehensive guide to LCPtracker Admin roles can be found here.
4. Once a Prime Recipient has Administrative access to LCPtracker, they will then be able to add additional users. To do so, the Prime Recipient will send either the LCPtracker Admin Intake form (for staff within their organization) or LCPtracker Contractor Intake form (for contractors or subcontractors) to applicable individuals.
- DOE will only create the account for the initial Prime Recipient POC. Once Administrative access is granted to the Prime Recipient, they can then create accounts for additional staff, contractors, and subcontractors.
All users with access to LCPtracker must complete training. Registration for Admin training can be done by emailing training-DOE-BIL-DBLS@lcptracker.com. More details about compliance using LCPtracker can be found here.
Frequently Asked Questions
If a company is already using LCPtracker, it will not necessarily be configured to DOE’s required specifications. For any Infrastructure Investment and Jobs Act-funded project, an organization must use DOE’s LCPtracker database.
Yes. Recipients of Infrastructure Investment and Jobs Act funding must ensure the timely electronic submission of weekly certified payrolls through LCPtracker unless a waiver is granted.
Yes. LCPtracker currently partners with 27 commercially available payroll systems, including ADP and Paychex. If a recipient uses a different payroll system, LCPtracker provides a free, spreadsheet template that employers can use to map out their payroll file and upload their employee and payroll data. This spreadsheet can be found at the Payroll Records section of the user’s LCPtracker dashboard.
A recipient or subrecipient may obtain a waiver for use of LCPtracker only if they are unable or limited in their ability to use or access the software. For example, a recipient has no or limited access to internet. Award recipients should speak to their grants or contracting officer about seeking an exemption as early as possible, preferably during the application process.
In lieu of using LCPtracker software, a recipient with a waiver must still provide weekly, paper reporting of their certified payroll. Under this circumstance, each weekly statement must be delivered by the recipient or subrecipient, within seven days after the regular payment date of the payroll period, to a representative of a federal or state agency in charge at the site of the work. If there is no representative of a federal or state agency at the site of the work, the statement should be mailed by the recipient or subrecipient, within seven days after the regular payment date of the payroll period, to a federal or state agency contracting for or financing the work.
LCPtracker is free to Infrastructure Investment and Jobs Act project recipients and subrecipients.
Yes. IIJA Section 40551 provides an exception for the Weatherization Assistance Program (WAP) wherein DBA only applies to multifamily buildings with five or more units.
To contact the LCPtracker coordinators for training or account setup assistance, email training-DOE-BIL-DBLS@lcptracker.com.
There are additional resources available on LCPtracker’s website to ensure success, including on-demand training videos and reference guides.
LCPtracker electronic payroll system help desk services are available Monday through Friday (excluding Federal holidays) from 5:00 AM to 5:30 PM PST. Email support@lcptracker.com or call (714) 669-0052 and select Option 4.
