PF 2025-38 (FAL 2025-05) Implementation of Indirect and Fringe Benefits Cost Reimbursement Limits on Financial Assistance Awards

Date: June 30, 2025

To: HCAs/Procurement Directors/Contracting Officers

From: Director, Contract and Financial Assistance Policy Division, Office of Policy, Office of Acquisition Management

SUMMARY: This Policy Flash provides information and guidance on DOE’s implementation of the indirect cost and fringe benefit reimbursement limit in financial assistance awards. The reimbursement limit will be calculated as a percentage of the
Total Award Amount and specified in the award terms and conditions as a maximum dollar amount to be used for indirect costs and fringe benefits. The percentages used to calculate the reimbursement limitations are as follows:

For-Profit Organizations: up to 15% of the Total Award Amount
Nonprofit Organizations: up to 15% of the Total Award Amount
State & Local Governments: up to 10% of the Total Award Amount

Questions concerning this policy flash should be directed to the Contract and Financial Assistance Policy Division at DOE_oapmpolicy@hq.doe.gov.

For NNSA questions concerning this policy flash, please contact the Acquisition Policy and Oversight Division, Policy & Oversight Branch (NA-PAS-111), at (505) 845-5639.

Implementation of Indirect and Fringe Benefits Cost Reimbursement Limits on Financial Assistance Awards (166.28 KB)