DATE: December 19, 2023

SUBJECT: Acquisition Guide, Chapter 7.1, Acquisition Planning and Acquisition Letter 2010-05 Contract Periods of Performance Exceeding 5 Years

TO: HCAs/Procurement Directors/Contracting Officers
FROM: Director, Contract and Financial Assistance Policy Division, Office of Policy, Office of Acquisition Management

SUMMARY: Acquisition Guide, Chapter 7.1, Acquisition Planning has been revised to make the following updates:

  • Integrate the requirements of the Acquisition Plan Preparation Guide into this chapter and clarify requirements for acquisition planning and documentation.
  • Incorporate the requirements of Acquisition Letter 2010-05 (Revision 1) to convey the approval process for contracts exceeding five years.
  • Remove the briefing-based alternative Acquisition Plan approval process.
  • Increase the threshold for formal Acquisition Plans from $5.5 million to $10 million, while eliminating the exceptions based on the type of action (e.g., architect-engineering services, broad agency announcements, competitive procurement of commercial items, etc.).
  • Clarify the need to consider opportunities for small businesses under socioeconomic programs, and
  • Make necessary administrative changes.

In addition, Acquisition Letter 2010-05 Contract Periods of Performance Exceeding 5 Years is hereby archived.

Questions concerning this policy flash should be directed to the Contract and Financial Assistance Policy Division at DOE_oapmpolicy@hq.doe.gov.