Common Forms in SciENcv

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Common Forms in SciENcv

For funding opportunities published on or after January 1, 2026, covered individuals on DOE applications and projects will generate Common Forms via the Science Experts Network Curriculum Vitae (SciENcv) system.

What are the Common Forms?

National Security Presidential Memorandum 33 (NSPM-33) instructed federal funding agencies to strengthen disclosure requirements related to potential conflicts of interest and commitment, while also standardizing disclosure forms to the extent practicable. There are two Common Forms: the Biographical Sketch (equivalent of a Resume) and the Current and Pending (Other) Support disclosure. 

How SciENcv Works:

  • Any individual may register for SciENcv.
  • SciENcv is a free online service developed by the National Center for Biotechnology Information (NCBI). SciENcv reduces burden associated with application disclosures and project reporting by:
    • Automatically pulling data from outside sources to lessen manual data entry
    • Eliminating the need to repeatedly enter Biosketch and CP(O)S information
    • Integrating with an individual’s digital persistent identifier (e.g., ORCID)
  • SciENcv allows you to own and have ultimate control over your data within the system. However, that means you are responsible for editing and maintaining your information.
  • For additional resources on SciENcv, visit: https://www.ncbi.nlm.nih.gov/sciencv/help/

Research Training Requirements:

As part of the certification statement on the SciENcv webform, individuals participating in DOE research and development proposals or awards are required to certify that they’ve taken Research Security Training.

Common Forms for Biosketch & CP(O)S

Select the tab to review responsibilities at application (NOFO) and during the project.

  • • Create a free SciENcv account

    • Complete Biosketch Common Form in SciENcv

    • Certify to no current participation in a Malign Foreign Talent Recruitment Program

    • Complete Current and Pending (Other) Support Common Form in SciENcv

    • For R&D proposals, certify to completion of the Research Security Training requirement

    • Refer to the Notice of Funding Opportunity for further details and instructions

  • • For existing project participants, submit an updated Biosketch Common Form and Current and Pending (Other) Support Common Form if status changes

    • If new covered individuals are added to the project after selection, they must submit a Biosketch Common Form and CP(O)S Common Form to DOE

    • Consult the award terms and conditions for further details and instructions

Additional Guidance

For guidance on DOE’s implementation of the National Science and Technology Council (NSTC) Research Security Subcommittee Common Forms, see (FAL 2026-02) Biographical Sketch and Current and Pending (Other) Support Common Form Usage Requirements in Financial Assistance | Department of Energy.

 

For a brief outline of what to include in these forms, see:

 

SciENcv: Science Experts Network Curriculum Vitae must be used to prepare the Common Forms. Adoption of the SciENcv system across federal funding agencies reduces administrative burden for DOE applicants and recipients. 

FAQs

To submit a question, please email RTESinfo@hq.doe.gov.

  • Answer: Yes, if you are submitting the Common Forms for an R&D proposal or project. For more information on this requirement, please see the Digital Persistent Identifier page. For non-R&D proposals and projects, including your ORCID on the Common Forms is highly encouraged, but not required.

  • Answer: Create a free SciENcv account, fill out the webforms, and certify to no current participation in a malign foreign talent recruitment program. 

    If submitting on an R&D application, an individual must also: 1) obtain a free Open Researcher and Contributor Identifier (ORCID iD); 2) link their ORCID iD to their SciENcv account; 3) confirm their ORCID iD appears in the Persistent Identifier (PID) section of the Common Forms; 4) complete research security training within the 12 months preceding their application.

  • Answer: If the terms and conditions of an existing award includes the Current and Pending Support Disclosure requirement, the Common Form CP(O)S in SciENcv is the preferred method of submitting this information to DOE.

  • Answer: Since 2022, DOE application requirements have included the data that is included in the Common Forms. The change is that DOE is now requiring covered individuals to use a specific format -- the Common Forms -- to submit that data. 

  • Answer: There is no change to DOE’s PII process. All information provided by the applicant must, to the greatest extent possible, exclude PII. The same instructions apply to Common Form submissions. DOE does not have access to the data individuals add to the SciENcv system. DOE only gains access to the information an individual sends to DOE (the same as under the previous process).

  • Separate and distinct from the Common Forms, SciENcv now also contains a supplemental disclosure for DOE that is focused on foreign country of concern (FCOC) connections. DOE is taking a risk-based approach to determine what subset of funding opportunities will require the supplemental disclosure (“CPS Addendum”). 

     

    How do I know if the CPS Addendum is required for an application or award?

    It is only required if the funding opportunity or award terms and conditions explicitly state that a CPS Addendum is required.

     

    Why does DOE need an agency-specific “CPS Addendum” in addition to the Common Forms?

    Only a subset of funding opportunities will require the supplemental disclosure (“CPS Addendum”). It gives DOE a standard set of questions to use in situations where a funding opportunity is more sensitive. The work DOE funds in critical and emerging technologies are increasingly at the center of global competition, which unfortunately makes DOE projects, recipients, and subrecipients a target for those who do not share our values or adhere to the global norms of science.

     

    If the CPS Addendum is required for a particular NOFO, how will DOE use the information?

    Only a subset of funding opportunities will require the supplemental disclosure (“CPS Addendum”). If required, it will be used in the research, technology, and economic due diligence review process. The purpose of the due diligence review is to protect U.S. taxpayer investments in science and technology from malign foreign influence. 

  • Answer: No. As stated in the RTES Framework, DOE will ensure that RTES due diligence reviews do not target, stigmatize, or discriminate against individuals on the basis of race, color, or national origin, consistent with Title VI of the Civil Rights Act of 1964 and in accordance with CHIPS and Science Act, section 10637 Nondiscrimination. DOE’s concern is protecting against the actions of certain nation states, and the Department is committed to addressing those issues without alienating or unfairly targeting international colleagues.