The Office of Resource Management supports the infrastructure of the Office of the Associate Under Secretary for the Office of Environment, Health, Safety and Security (AU) by providing balanced, unbiased, technically competent, and customer focused services in the areas of: (1) Financial Management, including budget formulation and execution; (2) Procurement Management, including contract and credit card programs; (3) Information Management, including technology-based solutions and programs; (4) Human Resources, including recruitment and retention programs; (5) Administrative Services, including property management, travel, and work space management; and; (6) Strategic and Program Planning including performance and efficiency measures.
- Performs required duties and acts as liaison between AU and other DOE and U.S. Government organizations as the AU official point of contact for various financial, procurement, information technology, human resources, and administrative programs.
- Provides direction and oversight for the efficient and effective management of all resource management activities, i.e., financial, budget, procurement, information technology, quality assurance, human resources, and administration.
- Ensures AU resource management related operations conform to Government-wide and Departmental requirements and goals.
- Provides a focal point for management and coordination of the AU budget formulation and execution processes by providing a comprehensive, performance-based budget consistent with government and Departmental planning processes and requirements; coordinating with AU Office Directors regarding budget issues; assisting the Associate Under Secretary defend AU budget requests; and signing approved funding plans (AFP).
- Provides a focal point for management and coordination of the AU procurement activities by reviewing for approval all expenditures, work authorizations, and award fee determinations; and performing Contracting Officer Representative (COR) duties for selected contracts.
- Provides a focal point for management and coordination of the AU information technology activities.
- Provides a focal point for management and coordination of AU human resource programs including development of organization and staffing plans, manpower controls, management analyses in support of the AU operations, and implementation of Departmental policies for personnel-related activities such as affirmative action, executive succession, employee development, and training.
- Provides a focal point for management and coordination of AU administrative services (e.g., property management, moves and alterations, etc.).
- Approves AU internal policies and procedures related to administrative, budget/financial, information technology, personnel, procurement, environment, health, safety, and security programs.
- Assists the Associate Under Secretary and AU senior management with strategic planning, operational prioritization, and performance and efficiency measure activities; and assists and advises AU management regarding the integration and synchronization AU strategies with Government-wide and Departmental programs and associated systems.
- Coordinates training activities for AU employees.
- Integrates, synchronizes, and concentrates human resource management activities in support of AU, Departmental leadership, and other customers.
- Assists AU managers in recruiting and hiring qualified, talented and capable candidates. Advises and informs AU managers on hiring requirements, capabilities, and limitations. Assists managers, candidates, and new employees through the employment process.
- Manages special hiring programs such as veterans, interns, disadvantaged and minorities.
- Administers the Senior Executive Service and DOE Headquarters employee performance management processes for AU. Ensures performance plans are aligned to an organizational goal and clearly focus on an intended result/outcome with credible measure for expected result. Ensures scheduled reviews, appraisals, awards, and other related actions are performed in a timely manner.
- Counsels, advises, and represents AU managers in labor-management issues such as employer-employee relationships, grievances, performance issues, misconduct, attendance problems, appeals, and adverse actions.
- Analyzes and evaluates workforce plans, employment trends; develops staffing targets and track staffing management throughout AU to identify needs and to ensure appropriate skills mix; reviews and coordinates early out and buyout plans.
- Develops internal management programs and assists AU compliance with human resource statutes, regulations, and policies. Applies and enforces necessary administrative controls such as staffing ceilings, FTE allocations, and supervisory ratios.
- Manages organizational change, provides advice and assistance on major restructuring proposals, reviews proposed organizational change, advises AU senior managers of the potential impact on operational efficiency, resource utilization, and relationships to other major organizational components; and maintains AU organizational charts and mission and function statements.
- Manages and establishes AU human resource and administration policies and procedures.
- Maintains the AU Human Capital Strategic Plan and coordinates with the DOE Office of Human Capital to ensure effective implementation of the Department’s Human Capital Strategic Plan.
- Develops AU program documentation and assists AU program offices with the Federal Managers Financial Integrity Act (FMFIA) reporting requirements and Quality Assurance implementation programs.
- Serves as the AU liaison and focal point for a wide range of Department, government, and public programs such as: 1) Inherently Governmental and Commercial Activities Inventory; 5) records, forms, and information collection management; 6) conference management activities; and AU training activities.
- Coordinates AU space and facilities management requirements. Conducts studies and surveys of office space, office layouts and work areas. Maintains inventory and disposes of excess AU equipment and furniture.
- Maintains government personal property inventory (computer equipment, cell phones, personal digital assistants, faxes, shredders, copiers, firearms, emergency equipment and specialized security equipment; and disposes of excess AU equipment and furniture.