Early Bird Rate Extended!
Early Bird - $299.00 (Until 2/21/2020)
Regular - $379.00 (2/22/2020 to 4/30/2020)
Onsite - $449.00 (5/1/2020 to 5/7/2020)
Exhibitor Package - REGISTER HERE
Supporter Package - CLICK HERE TO REGISTER
NOTES: If you are a U.S. Department of Energy Federal employee and wish to attend, please register online and select "DOE Federal Employee."
In accordance with the approved DOE conference package, all DOE contractor employees must utilize the early bird registration rate.
All DOE Federal and contractor conference registrations will be pending, until approved by DOE's hosting office. The hosting office is DOEs Office of Small and Disadvantaged Business Utilization (OSDBU).
For any additional questions, please contact the DOE Forum Team at infoDOE@aetherquest.com or (703) 570-5785.
Terms & Conditions of Registration
Registration Process
Forum attendees are strongly encouraged to pre-register for the event.
Onsite registrations and forum materials are subject to availability and cannot be guaranteed.
Forum registrations are confirmed when registration and payment are received and processed.
Registrants will receive a registration confirmation email upon completion of the registration process.
The Forum Team is not responsible for spam filters that block registration confirmation emails. Please make sure that your spam filter does not block email from InfoDOE@aetherquest.com.
All DOE Federal and contractor registrations will be on a "pending" status until approval received is from the OSDBU office.
Registration Fee
Your forum registration may cover several meal functions. If your travel is subject to the Federal Travel Regulation (FTR), you are required by law (Section 301-11.18 of the Federal Travel Regulations) to deduct from your daily meals and incidental expense (M&IE) per diem. Please refer to the GSA M&IE Rate Table for further information and guidance on how to deduct provided meals from your M&IE allowance.
Other Federal agencies and/or organizations may have different rules that apply for their employees; please check with your organization for more assistance.
For the current listing of Federal Per Diem Rates, please refer to the GSA Per Diem Rates website: http://www.gsa.gov/portal/category/100120
Payment Policy
Credit Card Payments:
The credit card will be charged immediately upon registration.
Payment for all registrations must be made in full prior to the forum.
Credit Cards (American Express, Visa, MasterCard) are the preferred form of payment.
Your credit card statement will reflect a charge from "AQS Event Services" for your forum registration fee.
Check Payments:
Please print your confirmation email and mail together with a check payable to "AetherQuest Solutions" to: AetherQuest Solutions, Inc.; Attn: DOE; 5501 Backlick Road, Suite 210, Springfield VA 22151.
Check payments must be received at the show management office no later than 10 business days after registering to honor the current registration rate.
Check payments must be received by April 24, 2020. If a check payment for registration is not received by April 24, 2020, the registrant is required to pay onsite using a check or credit card. Please note: the onsite registration rate of $449 will be charged.
Cancellation, Refund, and No-show Policy
Once registered, registrants are accountable for the entire forum fee.
Full Forum Attendee registration fees may be refunded minus a $100 administration fee by April 10, 2020. Forum registration fees will not be refunded under any circumstances after the April 10, 2020 deadline. To request a refund please email InfoDOE@aetherquest.com on or before April 10, 2020.
Authorized substitutions will be accepted, free of charge, with prior approval by the Forum Team. Please email your substitution request to InfoDOE@aetherquest.com on or before April 30, 2020.
After this date substitution requests should be made onsite.
Forum Participation
Forum attendance/participation is limited to registered attendees who received an email confirmation and have a confirmation number for their registration.
Forum Program and Badges.
The Forum Program is subject to change.
Any changes to the Forum program will be posted to the forum website in a timely fashion.
Replacement of lost or stolen badges will be charged a non-refundable fee equal to half the value of the registration rate.
Personal Information
Forum attendance/participation is limited to registered attendees who received an email confirmation and have a confirmation number for their registration.
None of the agencies/companies associated with the Forum coordination accept responsibility for damage to or loss of an attendee's personal property.
Photographs and Videotaping
Taking photographs or using video equipment during any session or at any Annual DOE Small Business Forum & Expo event is prohibited and violators will be removed from the premises. Only the official photographer will be authorized to take photographs.
The organizers reserve the right to use any videos recorded at the Annual DOE Small Business Forum & Expo for public viewing on the forum website.
The organizers reserve the right to use any photos taken at the Forum and/or Expo for use in forum materials, appearing either in printed documents or in related websites.
Hotel Reservation
Please visit the DOE2020 Hotel Accommodations and Travel Information page for information about the DOE2020 hotels.
Please familiarize yourself with the policies at your selected hotel at the time of reservation. The Forum Team cannot be held responsible for room cancellation policies, check-in/check-out times, additional fees, etc.
Some suite upgrades may be available at a higher rate on a first-come, first-served basis and are not guaranteed until check-in. If you are interested in an upgrade, please check with your hotel.