Exhibitor Resources
If you’re a DOE 2023 Small Business Forum & Expo exhibitor, use these tools to get ready for the show—from upcoming deadlines and service forms to marketing resources and registration. We’re here to help, so if you can’t find the answer below, please contact our operations team.
SCAM ALERT
It has been brought to our attention that fraudulent companies not contracted by show management have been targeting exhibitors. Some scams include housing, registration, attendee lists, and onsite services. These companies misrepresent themselves by claiming to be an official provider for the Expo. They may offer discounted hotel rates, attendee lists, or other services and try to convince you that the offer is being made on behalf of the DOE. These companies are in no way affiliated or endorsed by the DOE or The Bridge Group.
We encourage you to treat solicitations from these providers with appropriate caution and strongly recommend that you work directly and only with our approved vendors:
- Show Management: The Bridge Group, LLC (TBG)
- Booth Services, Furniture, Rigging, Materials Handling, Labor, Security: Shepard
- Housing: New Orleans Marriott
- AV Services, Electric, Wi-Fi: Encore
- Registration & Lead Retrieval: Badge Guys
- International Shipping: DSV Fairs & Exhibitions
Please note: We will never ask you to verify your registration, housing, or booth services. We will never sell your data, or attendee data, to any third-party organization.
If you are contacted by a company that you find suspicious or are unsure whether they are a legitimate authorized vendor for this event, please contact us immediately, and if possible, include any communications (emails or voice messages) you received.
Exhibitor Dashboard
The Exhibitor Dashboard provides everything you need to get ready for the Expo:
- Online exhibitor listing
- Online advertising opportunities and sponsorships
- Invoices and contracts
- Exhibitor Services Manual
- Registration and lead retrieval
Log on today so you don't miss any important deadlines. Note: Your ID was emailed to the person listed on your exhibit space contract.
Important Deadlines
Friday, June 2
- Deadline to update your Exhibitor Directory Listing for the printed Show Guide
Monday, June 12
- Discount price deadline for custom Shepard rentals
- Exhibitor Appointed Contractor (EAC) notification deadline
- First day for warehouse deliveries without surcharge
Tuesday, June 20
- Discount price deadline for standard Shepard orders
Monday, July 3
- Last day for warehouse deliveries without a surcharge
Friday, July 7
- Last day freight can arrive to advanced warehouse with guarantee of delivery to booth for exhibitor move-in
Monday, July 10 | 8:00 AM
- First day freight can arrive at show site
Exhibitor Hours
Monday, July 10
| 12:00 PM – 5:00 PM | Registration Open |
| 1:00 PM – 5:00 PM | Exhibitor Move-In |
Tuesday, July 11
| 7:00 AM – 5:00 PM | Registration Open |
| 7:00 AM – 11:00 AM | Exhibitor Move-In |
| 12:30 PM – 2:30 PM | Exhibit Hall Open |
| 12:30 PM – 1:45 PM | Lunch & Networking in Exhibit Hall |
| 2:45 PM – 5:00 PM | Exhibit Hall Open |
| 4:00 PM – 5:00 PM | Networking Reception in Exhibit Hall |
Wednesday, July 12
| 12:30 PM – 4:30 PM | Exhibit Hall Open |
| 12:30 PM – 1:45 PM | Lunch & Networking in Exhibit Hall |
| 5:00 PM – 7:00 PM | Exhibitor Move-Out |
Marketing Resources
We know you work hard getting ready for this event, and we want to do everything we can to ensure you have a successful week. That's why we created these free marketing materials you can use to promote your presence at the Expo and drive traffic to your booth.
Download the entire toolkit here. Contact our marketing team with any questions or if you need assistance.