Office of Business Operations

Mission

The Office of Business Operations supports the infrastructure of the Office of Environment, Health, Safety and Security by providing balanced, unbiased, technically competent, and customer focused services in the areas of financial management, including budget formulation and execution; procurement management, including contract and credit card programs; information management, including technology-based solutions and programs; human resources, including recruitment and retention programs; administrative services, including assets management, travel, and work space management; and strategic and program planning, including performance and efficiency measures. 

Functions

• Performs required duties and acts as liaison between EHSS and other DOE and U.S. Government organizations as the EHSS official point of contact for various financial, procurement, information technology, human resources, and administrative programs.
• Provides direction and oversight for the efficient and effective management of all resource management activities (i.e., financial, budget, procurement, information technology, quality assurance, human resources, and administration).
• Ensures EHSS resource management related operations conform to Government-wide and Departmental requirements and goals.
• Provides a focal point for management and coordination of the EHSS budget formulation and execution processes by providing a comprehensive, performance-based budget consistent with government and Departmental planning processes and requirements; coordinating with EHSS Office Directors regarding budget issues; assisting the Director and Principal Deputy Director to defend EHSS budget requests; and signing approved funding plans (AFP).
• Provides a focal point for management and coordination of the EHSS procurement activities by reviewing all expenditures, work authorizations, and award fee determinations for approval and performing Contracting Officer Representative duties for selected contracts.
• Provides a focal point for management and coordination of the EHSS information technology activities.
• Provides a focal point for management and coordination of EHSS human resource programs, including development of organization and staffing plans, manpower controls, management analyses in support of the EHSS operations, and implementation of Departmental policies for personnel-related activities, such as affirmative action, executive succession, employee development, and training.
• Approves EHSS internal policies and procedures related to administrative, budget/financial, information technology, personnel, procurement, environment, health, safety, and security programs.
• Assists Director and Principal Deputy Director and EHSS senior management with strategic planning, operational prioritization, and performance and efficiency measure activities and assists and advises EHSS management regarding the integration and synchronization EHSS strategies with Government-wide and Departmental programs and associated systems.
• Integrates, synchronizes, and concentrates human resource management activities in support of EHSS, Departmental leadership, and other customers.
• Assists EHSS managers in recruiting and hiring qualified, talented and capable candidates. Advises and informs EHSS managers on hiring requirements, capabilities, and limitations.  Assists managers, candidates, and new employees through the employment process.   
• Manages special hiring programs such as veterans, interns, disadvantaged and minorities.
• Administers the Senior Executive Service and DOE Headquarters employee performance management processes for EHSS.  Ensures performance plans are aligned to organizational goals and clearly focus on intended results and outcomes with credible measure for expected results. Ensures scheduled reviews, appraisals, awards, and other related actions are performed in a timely manner.
• Counsels, advises, and represents EHSS managers in labor-management issues, such as employer-employee relationships, grievances, performance issues, misconduct, attendance problems, appeals, and adverse actions.
• Analyzes and evaluates workforce plans and employment trends, develops staffing targets, and tracks staffing management throughout EHSS to identify needs and to ensure appropriate skills mix, and reviews and coordinates early out and buyout plans.
• Develops internal management programs and assists EHSS compliance with human resource statutes, regulations, and policies.  Applies and enforces necessary administrative controls, such as staffing ceilings, FTE allocations, and supervisory ratios.
• Manages organizational change; provides advice and assistance on major restructuring proposals; reviews proposed organizational changes; advises EHSS senior managers of the potential impact on operational efficiency, resource utilization, and relationships to other major organizational components; and maintains EHSS organizational charts and mission and function statements.
• Manages and establishes EHSS human resource and administration policies and procedures.
• Maintains the EHSS Human Capital Strategic Plan and coordinates with the DOE Office of Human Capital to ensure effective implementation of the Department’s Human Capital Strategic Plan.
• Serves as the EHSS liaison and focal point for Inherently Governmental and Commercial Activities Inventory.
• Provides a focal point for management and coordination of EHSS administrative services (e.g., assets management, moves and alterations, etc.).
• Coordinates EHSS space and facilities management requirements.  Conducts studies and surveys of office space, office layouts, and work areas.  Maintains inventory and disposes of excess EHSS equipment and furniture.
• Maintains government personal assets inventory (computer equipment, cell phones, tablets, faxes, shredders, copiers, firearms, emergency equipment, and specialized security equipment) and disposes of excess EHSS equipment and furniture.
• Coordinates training activities for EHSS employees.
• Serves as the EHSS liaison and focal point for a wide range of Department, government, and public programs, such as records, forms, information collection management, conference management activities and payroll liaison functions.
• Administers DOE’s Remote/Telework Program for EHSS.
• Manages the Employee Concerns Program, which encourages the free and open expression of employee concerns and provides DOE Federal, contractor, and sub-contractor employees with an independent avenue to raise any concern related, but not limited, to the environment, health, safety, security, quality, and management, as well as harassment, intimidation, retaliation, and discrimination (HIRD). 

Leadership

Chad Todd, Director