DATE: December 13, 2022

SUBJECT: FAPIIS Transition to SAM.gov Complete

TO: HCAs/Procurement Directors/Contracting Officers
FROM: Director, Contract and Financial Assistance Policy Division, Office of Policy, Office of Acquisition Management

SUMMARY: FAPIIS.gov-public (FAPIIS.gov) information is now in the same place where entity information is stored within SAM.gov. SAM.gov is a single access point for information about entity management, exclusions, and responsibility and qualification (R/Q) information. There are a few changes, but a lot is staying the same.

Agencies will continue to submit responsibility and qualification data through the FAPIIS Module in CPARS. The FAPIIS information (R/Q information) that will display in an Entity record in SAM.gov will be the same as what was available via the FAPIIS public search and will not include any CPARS data.

A few of the expected changes for users searching for FAPIIS data:

  • The FAPIIS data is named in SAM.gov as responsibility/qualification, or R/Q for short, and is part of the entity information domain in SAM.gov.
  • The look and feel of the records have changed but the core data and core functions have not changed.
  • Users are required to sign in to SAM.gov using login.gov to search and view R/Q data as part of entity information.
    • Some entity information will not be publicly available and will only be visible to users with a role with the entity or to federal users with the appropriate roles and permissions.
    • If assistance is needed to access entity information that is not publicly available, please contact hqprocurementsystems@hq.doe.gov.
  • Users seeking customer support will go to FSD.gov to create an incident, initiate a chat, speak to an FSD agent, or use the search to locate more information on R/Q.
  • Users can download two static reports in the Databank that provides the entity’s basic information as well as either the entity’s responsibility and integrity records or their proceedings records.
  • Entity search results will show both entity records and R/Q records, with tags to label them.
  • R/Q data and proceedings data is available via an updated Entity Management API at open.gsa.gov. R/Q data and proceedings can be found in Version 3 of this API.

The following is provided to assist users:

This flash will be available online at the following website: /management/listings/policy-flashes.

For DOE questions concerning this policy flash, please email: DOE_oapmpolicy@hq.doe.gov

For NNSA questions concerning this policy flash, please contact NNSA at (505) 845-4337.