This page is intended for DOE employees who are on administrative or extended leave to obtain personal and work-related information such as eOPF, taxes, benefits, etc. In addition, you may access a wide variety of training, to assist in career transition if interested.
DRP Offboarding Guidance
You have received guidance from your supervisors on the actions necessary to initiate the offboarding procedures. The attached instructions are meant to supplement offboarding checklists and include information on how to access key self-service systems.
Offboarding procedures for NNSA, BPA, PMA and field site employees may differ slightly from HQ guidance, so please follow local guidance for specific requirements.
Retirement or Benefit Changes
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Before You Go on Admin Leave
If you are retiring or will need to make benefit changes, before going on admin leave, you must register in FedHR by selecting the tab for “Login and User Name” and then follow the “New User” instructions at the bottom of the screen.
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Use the Appropriate Link Based on Your DE
You will be required to enter your last name, date of birth, and social security number. Once registered, participants can access the site from any computer within the United States (US) or US Territory. Use the appropriate link based on their Departmental Element:
- HQ, Office of Inspector General (OIG) and Power Marketing Administrations participants must register using this link: FedHR/DOE.
- National Nuclear Security Administration (NNSA) including Naval Reactors must register using this link: FedHR/DOENNSA.
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Enter Your Retirement Request 60-90 Days in Advance
Enter your retirement request in FedHR Navigator 60-90 days in advance of your retirement date. The appropriate SHRO/SSC Benefits Branch will process the retirement as normal.
If you are retiring from Bonneville Power Administration (BPA) must submit retirement applications 60-90 days in advance by contacting Benefits@bpa.gov.
Pay & Tax Information
- Create a login with username and password at https://mypay.dfas.mil.
- Make changes to address, direct/deposit, tax withholdings in myPay.
- Please review the FAQs on established TSP accounts, including ongoing contributions and outstanding loans.
- If after you begin administrative leave or leave federal service you wish to change your TSP allocations, you will need to obtain a username and password from TSP.gov.
Partial Pay FAQs
Some of the Deferred Resignation Programs’ selected resignation or retirement date of September 30, 2025, falls in the middle of the September 21 – October 4, 2025, pay period that applies to most employees. The following questions address issues and scenarios that may arise in this situation.
If the effective date of an employee’s resignation, retirement, or separation is in the middle of a pay period, the employee may receive a partial paycheck for that pay period. For example, an employee who resigns effective September 30, 2025 (which is in the middle of the September 21 – October 4, 2025, pay period) will receive pay for work performed and paid time off taken only through September 30 of that pay period.
No. The separation date for DRP employees who agreed to resign or retire on September 30, 2025, may not be extended through the use of their annual leave or other paid time off to provide for a full paycheck for the September 21 – October 4, 2025, pay period.
Agencies follow the guidance on the order of precedence for applying deductions from the pay of their employees when gross pay is insufficient to cover all authorized deductions.
Some deductions that are based on the amount of an employee’s gross pay (or basic pay) will be reduced in size. For example, deductions for the Federal Employees Retirement System (FERS) Basic Benefit are a percentage of basic pay paid to an employee. Other deductions, such as health insurance premiums, may be a fixed dollar amount and will not be affected. Consequently, the amount of money a DRP employee normally sees in their paycheck for the September 21 – October 4, 2025, pay period will be different than what they might expect.
The impact on an employee’s allotments may vary. DRP employees may want to review their allotments to determine whether they need to make alternative arrangements due to a partial paycheck (e.g., if using allotments to pay loans, alimony, etc.).
For employees who are retiring on September 30, any health or life insurance coverage they are eligible to take and have elected to take into retirement will be active while their retirement case is being processed. The employee must meet specific criteria, including retiring on an immediate annuity and having been
insured for the five years before retirement or from their earliest opportunity to enroll. The premiums for this coverage will be withheld from their adjustment payment once their retirement case is complete. Employees with flexible spending accounts through FSAFEDS (Federal Flexible Spending Account Program) who are retiring may follow the information below related to employees resigning. FSAFEDS is not available as a benefit for annuitants.For employees who are resigning on September 30:
Federal Employees Health Benefits (FEHB) coverage will terminate at the end of the pay period that includes the date of separation. If the partial paycheck is insufficient to permit deductions for the full FEHB premium, the employee’s employing office should follow the procedures outlined in 5 CFR 890.502(b) when an employee's pay is not enough to cover the premiums. The separated employee will receive a 31-day temporary extension of FEHB coverage at no cost. The separated employee’s FEHB Carrier can provide assistance to the employee in enrolling in an individual policy.
FEDVIP (Federal Employees Dental and Vision Insurance Program) coverage will terminate on the last day of the pay period that includes the date of separation. There is no 31-day temporary extension of coverage. If the partial paycheck is insufficient to permit deductions for the full FEDVIP premium, BENEFEDS will direct bill the enrollee for the coverage through the last pay period. Federal Employees’ Group Life Insurance (FEGLI) coverage automatically terminates upon the date of separation, with a 31-day extension of coverage after separation. The insufficient pay in the final partial paycheck does not affect the employee’s coverage at termination based on resignation.
FSAFEDS coverage - Health Care FSA (HCFSA) eligibility terminates on the date of separation, with only pre-separation health care expenses being reimbursable.
Even if the employee accelerated their allotments, any health care expenses incurred during the period for which allotments were not deducted will not be eligible for reimbursement. Dependent Care FSA (DCFSA) eligibility terminates on the date of separation, with dependent care expenses through the end of the calendar year being reimbursable. Dependent care expenses incurred during the period for which allotments were not deducted will be eligible for reimbursement,
up to the account balance.If the usual allotment for the pay period cannot be fully deducted from the final paycheck, this will simply reduce the final amount deposited in the FSA.
A lump-sum annual leave payment is subject to withholding for any applicable Federal, State, or local tax, and to garnishment under 5 CFR parts 581 and 582. Deductions for payment of outstanding debts due the Government could also be taken from an employee’s lump-sum annual leave payment. However, a lump-sum payment is not subject to deductions for retirement under the Civil Service Retirement System or the Federal Employees Retirement System; health benefits under the Federal Employees Health Benefits program; life insurance under the Federal Employees’ Group Life Insurance program; or savings under the Thrift Savings Plan.
No. Annual and sick leave only accrues if an employee is in a pay status for a full biweekly pay period. For full time employees, a biweekly pay period is 80 hours. Part time employees must complete their regular tour of duty for that pay period. For example, if a part-time employee has regularly scheduled hours of work on Monday-Wednesday and separates on Tuesday of the second week in the pay period, he or she would not receive any leave for that pay period.
Training with Percipio
You will continue to have access to DOE’s extensive catalog of eLearning resources, including topics on personal wellness, resume writing, interviewing, and numerous professional certifications to support you in transitioning to a new career. To access this resource, login with username and password at Percipio.
Employee Assistance Program (EAP)
DOE employees may access confidential, no-cost services for you or your family. Call Federal Occupational Health (FOH) at 1-800-222-0364 (888-262-7848, hearing-impaired) for support.
- Visit WorkLife4You: Member Login (code USENERGY) for information, resources, presentations and searchable databases.
- Visit FOH4YOU for online access to EAP information and resources, self-help assessments, webinars, podcasts.
Public Financial Disclosure Report Filers (OGE Form 278e)
To ensure you will have access Integrity.gov (the 278 filing system) during your admin leave and subsequent separation from the Department, please contact standardsofconduct@hq.doe.gov to provide a personal email address. This will allow you access to Integrity via a username, password, and authenticator app.
Please note the important details below:
While on admin leave,you are required to continue to file periodic transaction reports for any purchase, sale, or exchange of securities over $1,000.
You must file your 2025 annual report on or before May 15, 2025, unless you have been granted an extension.
You must file a termination report within 15 days before, but no later than 30 days after, leaving a filing position, unless you have been granted an extension. You do not terminate from filing position until you resign (NLT September 30, 2025) or retire (NLT December 31, 2025).
You must file STOCK Act Notifications for negotiations or agreements for employment or a compensation arrangement that will begin after leaving government service. You can, but are not required to, file a STOCK Act Notification for negotiations or agreements for employment or a compensation arrangement that will begin before separation from government service.
Senior employees (those with rate of basic pay of $195,231) must email standardsofconduct@hq.doe.gov to receive a form to complete prior to separation date. You do not terminate from your filing position until you resign (NLT September 30, 2025) or retire (NLT December 31, 2025).
Confidential Financial Disclosure Report Filers (OGE Form 450)
- If you will start admin leave before the due date of your report, you are not required to submit the report. If you have already submitted an OGE Form 450 in 2025, nothing further is required.
All Employees Considering Outside Employment/Activities
- Even while on admin leave, all outside activity requests must be first signed by your supervisor or someone in your supervisory chain and then submitted for approval as follows:
- DOE HQ employees should submit their forms to standardsofconduct@hq.doe.gov.
- NNSA HQ employees duty stationed in the National Capital Region should submit their forms to NNSAEthicsNCR@nnsa.doe.gov.
- NNSA HQ employees duty stationed in Albuquerque and all Office of Secure Transportation Employees should submit their forms to Ethics.ABQ@nnsa.doe.gov.
- Employees who are duty stationed in field offices should submit forms to their field counsel – Field counsel contact information is available on GC’s Intranet page.
- Employees can access outside activity forms and information on GC’s Intranet page: Outside Employment / Activities | Department of Energy.
Exit Survey
Employees have the opportunity to provide feedback that is critical to improving the employee experience at DOE via the confidential DOE Exit Survey. The Survey is voluntary, and your responses will be used to help improve the DOE workplace environment. The DOE Exit Survey does not have any effect on employee’s final pay if not completed.