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Project facilitators (PFs) are experienced, unbiased advisors who guide the agency acquisition team through the project development and implementation process by providing technical and financial advice.

PFs are available to assist federal agencies with energy savings performance contracts (ESPCs), utility energy service contracts (UESCs), and ESPC ENABLE projects.

The Federal Energy Management Program (FEMP) approves and maintains a list of project facilitators. FEMP provides PF services on a reimbursable basis (covering labor costs and travel) executed through an interagency agreement the DOE Golden Field Office. PFs can either be paid for upfront using appropriated funds or through the savings generated and guaranteed in the project contract.

DOE IDIQ ESPC Projects

Federal agencies developing U.S. Department of Energy (DOE) indefinite-delivery, indefinite-quantity (IDIQ) ESPC projects are contractually required to work with a DOE-approved PF—either DOE-provided or agency-provided approved by DOE. The PF is required to be engaged with the project development process from the preliminary assessment kickoff meeting through the review of the first annual measurement and verification report.

How to Begin Working with a DOE-Approved Project Facilitator

DOE-approved project facilitators should review the FEMP ESPC Project Development Guide, which charts the FEMP process for providing project development support to agencies developing ESPC projects using the DOE IDIQ ESPC. 

The guide outlines:

  • Resources that PFs and federal project executives are required to use in their lead roles in the delivery of project development services
  • Minimum requirements for project documentation
  • Templates of deliverables to be provided to the agency.

An agency should follow these steps to start their ESPC project if using a PF provided by DOE.

  1. To start working on an ESPC project, an agency contacts a federal project executive
  2.  An agency enters into an interagency agreement with the DOE Golden Field Office, the ESPC contract administration office. An agency specifies whether they will pay upfront, while services are rendered or pay through ESPC project savings. 
  3. The DOE Golden Field Office procures a PF on the agency’s behalf. 
  4. The PF begins work on developing and implementing the agency ESPC project following the guidance in the FEMP ESPC Project Development Guide. The process chart of required PF activities and deliverables in Table 1 of the ESPC Project Development Guide is organized by ESPC project phase.

An agency should follow these steps to start their ESPC project if providing their own PF.

  1. To start working on an ESPC project, an agency contacts a federal project executive
  2.  An agency ensures its selected PF has been approved by DOE. For guidelines on how a PF can become DOE-approved, see Project Facilitation and Quality Assurance for Federal ESPCs
  3. The PF begins work on developing and implementing agency ESPC project following the guidance in guidance in the FEMP ESPC Project Development Guide (or an equivalent agency guide). The process chart of required PF activities and deliverables in Table 1 of the ESPC Project Development Guide is organized by ESPC project phase.