Phase 2 at a Glance
During phase 2 of the distributed energy project implementation process, the agency assembles a strong project team with an energy champion, a contracting officer, pertinent personnel, and external experts and stakeholders.
Step 1: Engage an Energy Champion and Contracting Officer
An energy champion can be an energy manager or other staff member who can maintain project momentum, be the main point of contact, support project site investigation and project development efforts, coordinate with utilities, and assist with contract document development.
A contracting officer executes procurement steps and ensures that project documents adhere to federal regulations while addressing specific agency needs.
Step 2: Include Pertinent Personnel and Others Affected by the Project
A strong distributed energy project team should include agency personnel representing the facility mission along with staff with pertinent energy management responsibility and authority. It should also include personnel affected by the project, such as finance and accounting, electrical engineers and technical staff, site operations managers and site planners, environmental and sustainability personnel, legal, real property, and agency leadership.
Step 3: Engage External Experts and Stakeholders
By engaging external experts and stakeholders early in the distributed energy project development process, agencies can gain support for projects. External experts and stakeholders can include Federal Energy Management Program personnel, utility representatives, other agencies in the area that might participate in the project, and other stakeholders. Local regulators, fire-protection and transportation authorities should also be consulted. Other local stakeholders, such as the State Historic Preservation Officer, may also need to be consulted.
Step 4: Develop a Project Team Plan and Scope
By developing a plan and scope for the distributed energy project team, the energy champion and contracting officer can gain commitment from the resources required. A project plan can include:
- Project goals
- Personnel and funding resource requirements
- Individual roles and responsibilities
- Communication, reporting, and decision-making procedures
- Schedule for a kick-off meeting and regular check-in meetings to keep the project on track.