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Term Acronym Definition Source
Acquisition Executive AE Replaced by Project Management Executive or Chief Project Management Executive (CE), as applicable. DOE O 413.3B (Pre 2016)
Acquisition Guide (DOE Acquisition Guide) AG Identifies relevant internal standard operating procedures to be followed by both procurement and program personnel who are involved in various aspects of the acquisition process. The Guide also is intended to be a repository of best practices found throughout the agency that reflect specific illustrations of techniques which might be helpful to all readers. Additionally, the Guide includes subject matter that was issued previously through other media, such as Acquisition Letters. The Acquisition Guide consists of chapters that correspond to the DEAR and FAR Parts, and includes the following types of material: -Standard Operating Procedures - for procurement and program personnel to follow in performing various acquisition functions. Guiding Principles - essential objectives that, when satisfied, provide a measure of the effectiveness and efficiency of procurement systems. Best Practices - practical techniques to be followed by program and procurement offices. Samples - forms and other useful documentation. DOE Acquisition Guide Website
Acquisition Management System AMS A systematic method to acquire and deliver a product or capability in response to a program mission or business need; includes facility construction, infrastructure repairs or modifications, systems, production capability, remediate land, closed site, disposal effort, software development, information technology, a space system, research capability, and other assets. DOE G 413.3-21
Acquisition Plan AP The document that facilitates attainment of the acquisition objectives. The plan must identify: those milestones at which decisions should be made; all the technical, business, management; and other significant considerations that will control the acquisition including, but not limited to, market research, competition, contract type, source selection procedures and socio-economic considerations.? An acquisition plan is developed in accordance with FAR Subpart 7.1, DEAR, and related Department of Energy guidance.? The plan details procurement strategies and supporting assumptions. DOE O 413.3B
Acquisition Strategy AS A high-level business and technical management approach designed to achieve project objectives within specified resource constraints with recognition of key project risks and the strategies identified to handle those risks. It is the framework for planning, organizing, staffing, controlling, and leading a project. It provides a master schedule for activities essential for project success, and for formulating functional strategies and plans. DOE O 413.3B
Activity-based Costing ABC A method to ensure that the budgeted amounts in an account truly represent all the resources consumed by the activity or item represented in the account. Cost estimating in which the project is divided into activities and an estimate is prepared for each activity. Also used with detailed, unit cost, or activity-based cost estimating. DOE G 413.3-21
Actual Cost of Work Performed ACWP The costs actually incurred and recorded in accomplishing work performed; also referred to as Actual Cost (AC). DOE G 413.3-10A/ANSI/EIA 748 Current Version.
Actual Costs AC Except for FAR Subpart 31.6, the amounts determined on the basis of costs incurred, as distinguished from forecasted costs. Per the FAR, the amounts include both allowable costs and unallowable costs. The Government does not reimburse contracts for unallowable costs. Actual costs include standard costs properly adjusted for applicable variances. FAR 31.001
Actual Costs AC The costs incurred and recorded in accomplishing work performed, or the procurement of materials, equipment or services; also referred to as Actual Cost of Work Performed (ACWP). DOE G 413.3-10A / ANSI/EIA 748C Current Version
Alternative Financing AF A process whereby DOE and its operational elements obtain the use of privately-developed capital assets through a lease. AF may be used by the DOE itself, or by DOE Management and Operations ("M&O") contractors with the prior approval of the DOE, to obtain the use real property assets as appropriate. DOE G 430.1-7
Architect/Engineer A/E or A-E Firm or organization that designs buildings, structures, systems, etc. A professional organization providing architectural and engineering services including research, planning, development, design, construction, alteration, or repair of real property; services include studies, investigations, surveying and mapping, tests, evaluations, consultations, comprehensive planning, program management, conceptual designs, plans and specifications, value engineering, construction phase services, soils engineering, drawing reviews, preparation of operating and maintenance manuals, and other related services. Developed from FAR A-E Services
Authorized Unpriced Work AUW Work that the customer has authorized to be performed, but for which a formal proposal has not been negotiated. When the contracting officer formally authorizes the contractor to proceed with not yet negotiated work, a not-to-exceed (NTE) value is often established. The NTE is strictly a funding limit, and a contractor is required to observe the limit as the not yet negotiated work is underway. The full estimate associated with the authorized but not yet negotiated work is reflected as AUW. The budget for the work associated with the NTE may be distributed to control accounts, but the remainder must reside in UB until negotiations are complete and the contract modification is issued. Some common terminology associated with AUW includes: Change orders (or Unilateral Modifications); Not-To-Exceed which relates to ceiling language within a change order; Undefinitized change orders which is the "status" prior to negotiations; and Definitization which is the conversion of a change order to a bilateral modification. The Total Allocated Budget (TAB) will be equal to, the Negotiated Contract Cost/Price (NCC) plus the value of all Authorized Unpriced Work (AUW), when there are no Over Target Baselines (OTBs). Clarification to DOE G 413.3-20.
Baseline A quantitative definition of cost, schedule and technical performance that serves as a base or standard for measurement and control during the performance of an effort; the established plan against which the status of resources and the effort of the overall program, field program(s), project(s), task(s), or subtask(s) are measured, assessed and controlled. Once established, baselines are subject to change control discipline. DOE O 413.3B
Baseline Change Proposal BCP A BCP represents a change to one or more of the elements of a project's Performance Baseline (PB): Total Project Cost (TPC), Critical Decision 4 (CD-4) completion date, or some feature of the projects scope/Key Performance Parameters (KPP), and must be approved by the applicable Under Secretary (may be delegated to Program Secretarial Officer) or Chief Executive for Project Management, as may be applicable. APM
Baseline Change Proposal BCP A document that provides a complete description of a proposed change to an approved performance baseline, including the resulting impacts on the project scope, schedule, design, methods, and cost baselines. DOE O 413.3B, DOE G 413.3-20
Basis of Estimate BOE A part of a Cost Estimating Package or stand-alone document supporting a cost estimate. The BOE should describe the design basis, the planning basis (significant features and components, proposed methods of accomplishment, and proposed project schedule), the risk basis, supporting research and development requirements (important when new technologies are contemplated for certain components, equipment or processes), special construction or operating procedures, site conditions, the cost basis, and any other pertinent factors or assumptions that may affect costs. DOE G 413.3-21
Beneficial Occupancy (Date) BOD Stage of construction of a building or facility, before final completion, at which its user can occupy it for the purpose it was constructed. Beneficial occupancy does not imply that a project has reached CD-4. DOE O 413.3B
Best Available Technology BAT The preferred technology for treating a particular process liquid waste, selected from among others after taking into account factors related to technology, economics, public policy, and other parameters. As used in DOE O 5400.5, BAT is not a specific level of treatment, but the conclusion of a selection process that includes several treatment alternatives. DOE O 5400.5
Best Practices An activity or procedure that has produced outstanding results in another situation and could be adapted to improve effectiveness and efficiency in a current situation. DOE O 413.3B
Budget at Completion BAC The total authorized budget for accomplishing the project scope of work.?It is equal to the sum of all allocated budget plus any undistributed budget (Management Reserve is not included). The Budget at Completion will form the Performance Measurement Baseline, as it is allocated and time-phased in accordance with project schedule requirements. ANSI/EIA 748-C and DOE Gold Card in DOE G 413.3-10A.?
Budget Authority BA The authority provided by Federal law to incur financial obligations that will result in outlays. Most budget authority for acquisitions is in the form of appropriations; other types are contract authority, authority to borrow, and spending authority from offsetting collections. OMB A-11 CPG
Budgeted Cost for Work Performed (Earned Value (EV)) BCWP The value of completed work expressed in terms of the budget assigned to that work. ANSI/EIA 748
Budgeted Cost for Work Remaining (Work Remaining (WR)) BCWR The budgeted value of work remaining. It is calculated as BAC minus the BCWPcum (i.e. BCWR = BAC - BCWPcum). Note: ETC is the estimate to complete the BCWR. DOE G 413.3-10A, DOE EVM Gold Card.
Budgeted Cost for Work Scheduled (Planned Value (PV)) BCWS The time-phased budget plan for work currently scheduled, also referred to as Planned Value (PV). ANSI/EIA 748
Business Clearance Review BCR A process performed for the Senior Procurement Executive by the Acquisition Planning and Liaison Division. The review and approval requirements are set forth in Acquisition Guide (AG) Chapter 71.1. DOE G 413.3-20
Capital Assets CA Capital assets are land, structures, equipment and intellectual property, which are used by the Federal Government and have an estimated useful life of two years or more. Capital assets exclude items acquired for resale in the ordinary course of operations or held for the purpose of physical consumption such as operating materials and supplies. Capital assets may be acquired in different ways: through purchase, construction, or manufacture; through a lease-purchase or other capital lease, regardless of whether title has passed to the Federal Government; or through exchange. Capital assets include the environmental remediation of land to make it useful, leasehold improvements and land rights; assets owned by the Federal Government but located in a foreign country or held by others (such as federal contractors, state and local governments, or colleges and universities); and assets whose ownership is shared by the Federal Government with other entities. DOE O 413.3B
Capital Asset Project CAP A project with defined start and end points required in the acquisition of capital assets. A Capital Asset Project is a project to acquire or perform additions, improvements, modifications, replacements, restorations, and rearrangements or reinstallations. The project acquisition cost of a capital asset includes both its purchase price and all other costs incurred to bring it to a form and location suitable for its intended use. It is independent of funding type. It excludes operating expense funded activities such as repair, maintenance or alterations that are part of routine operations and maintenance functions. DOE O 413.3B
Central Technical Authority CTA The person(s) responsible for maintaining operational awareness, especially with respect to complex, high- hazard nuclear operations and ensuring that the Department's nuclear safety policies and requirements are implemented adequately and properly (see DOE O 410.1 for further discussion). In this context, it is important to recognize that the CTAs have responsibilities related to nuclear safety directives that apply to projects. DOE O 413.3B
Change Control CC A process that ensures changes to the approved baseline are properly identified, reviewed, approved, implemented and tested and documented. DOE O 413.3B
Change Control Board CCB The review body with authority for approving changes which are consistent with the project's baseline performance requirements, budgeted cost, and schedule. CCB membership should include the project management representative, contracts representative, CFO representative, and Subject Matter Experts (SMEs) that support the project on technical matters. The CCB plays a critical role in managing change to the project's baseline and ensuring prospective changes are clearly defined, appropriate, and within the cost, schedule and performance parameters approved by the AE as specified in the PEP. Note: CCB is the generic term and needs to be clarified as to what level CCB it is, e.g., Contractor CCB (CCCB), FPD CCB. The top level CCB is the ESAAB. Adapted from DOE G 413.3-20
Change Control Log CCL Document that lists changes and provides status including pending changes and actions taken. Developed from G 413.3-10A and DOE G 413.3-20
Code of Accounts COA A systematic structure for organizing and managing asset, cost, resource, and schedule information; an index to facilitate finding, sorting, compiling, summarizing, and otherwise managing and reporting information to which the code is tied. A complete COA includes definitions of the content of each account. Adapted from DOE G 413.3-21
Code of Record COR A set of requirements, including Federal and state laws, as defined in contracts and Standards or Requirements Identification Documents (or their equivalent), that are in effect at the time a facility or item of equipment was designed and accepted by DOE. It is initiated during the conceptual design phase and prior to approval of CD-1. It is placed under configuration control to ensure it is updated to include more detailed design requirements as they are developed during preliminary design and prior to approval of CD-2. It is controlled during final design and construction with a process for reviewing and evaluating new and revised requirements to determine their impact on project safety, cost and schedule before a decision is taken to revise the Code of Record. It is maintained and controlled through facility decommissioning. DOE O 413.3B
Cognizant Secretarial Office CSO Term has been superseded by cognizant Under Secretary (may be delegated to Program Secretarial Officer as may be applicable). DOE O 413.3B
Commercially Available Off-The-Shelf Item COTS Means any item of supply (including construction material) that is (i) A commercial item (as defined in paragraph (1) of FAR 2.101); (ii) Sold in substantial quantities in the commercial marketplace; and (iii) Offered to the Government, under a contract or subcontract at any tier, without modification, in the same form in which it is sold in the commercial marketplace; and (2) Does not include bulk cargo, as defined in section 3 of the Shipping Act of 1984 (46 U.S.C. App. 1702), such as agricultural products and petroleum products. FAR 2.101
Commercially Available Off-The-Shelf Item COTS Any item, other than real property, that is of a type customarily used by the general public for nongovernmental purposes, and that has been sold, leased, or licensed to the general public; is sold, leased, or licensed in substantial quantities in the commercial marketplace; and is offered to the Government, without modification, in the same form in which it is sold, leased, or licensed in the commercial marketplace. OMB A-11 CPG
Commissioning Cx Commissioning occurs between construction and full operations although, preparations begin during conceptual design. Commissioning and startup bring a facility from the construction phase to stable operations in a manner that confirms attainment of functional requirements and design objectives, demonstrates system operability and reliability, and establishes a base for long term operation in accordance with contract requirements. This process ensures all facility equipment, structures, components, and systems perform interactively in accordance with the design documentation and intent, and in accordance with operational needs including training and preparation of operations personnel. Derived from DOE G 413.3-23
Comprehensive Environmental Response, Compensation, and Liability Act CERCLA Enacted in 1980 and as may be amended, a United States federal law designed to clean up sites contaminated with hazardous substances, also known as "Superfund".
Conceptual Design The Conceptual Design process requires a mission need as an input. It is the exploration of concepts, specifications and designs for meeting the mission needs, and the development of alternatives that are technically viable, affordable and sustainable. The conceptual design provides sufficient detail to produce a more refined cost estimate range and to evaluate the merits of the project. DOE O 413.3B
Conceptual Design Report CDR A document that includes a clear and concise description of the alternatives analyzed, the basis for the alternative selected, how the alternative meets the approved mission need, the functions and requirements that define the alternative and demonstrate the capability for success, and the facility performance requirements, planning standards and life-cycle cost assumptions. The CDR should also clearly and concisely describe the KPPs that will form the basis of the PB at CD-2. When the purpose of the project is remediation, restoration, or demolition, other forms of documenting the requirements and alternative(s) may be used. The CDR is produced as part of completing CD-1. Modified from DOE O 413.3B
Confidence Level CL The likelihood (i) expressed as a percentage (ii) that an occurrence will be realized. The higher the confidence level, the higher the probability that the event will occur. For cost estimating, CL is the probability that a cost estimate or schedule can be achieved or bettered. One of the outputs of a Monte Carlo simulation is a cumulative probability distribution which allows one to determine the associated cost or duration for a given confidence level. Adapted from DOE O 413.3-3B and DOE G 413.3-7.
Configuration Management CM The technical and administrative direction and surveillance actions taken to identify and document the functional and physical characteristics of a configuration item; to control changes to a configuration item and its characteristics; and to record and report change processing and implementation status. DOE O 413.3B
Constructability Review CR A technical review to determine the extent to which the design of a structure facilitates ease of construction, subject to the overall requirements for the completed form. DOE O 413.3B
Construction-Work-in-Progress CWIP An account [that] includes costs of additions and retirements of Property, Plant & Equipment that is in progress and is being accumulated during the acquisition or construction period. DOE Financial Management Handbook
Contingency The portion of the project budget that is available for risk uncertainty within the project scope, but outside the scope of the contract. Contingency is budget that is not placed on the contract and is included in the TPC. Contingency is controlled by Federal personnel as delineated in the PEP. DOE O 413.3B
Continuous Improvement Opportunity CIO A recommended improvement or expansion of good practices for wider application and does not require a Corrective Action Plan. DOE G 413.3-10A
Contract Budget Base CBB The sum of the Performance Measurement Baseline plus the contractor Management Reserve. (CBB = PMB + MR). Should be the same as the sum of the negotiated contract cost (NCC) and AUW. Note: When the contract is awarded, the CBB is the total estimated contract cost. In project terms the contract budget base is performance measurement baseline plus contractor management reserve. If the Contracting Officer issues a change to the contract which adds additional scope/ requirements and associated costs, the CBB is increased to add the costs for contract change once the Contracting Officer issues the modification to change the contract. If the Contracting Officer issues an undefinitized contract modification [authorized unpriced work], then the CBB is increased to include the costs associated with the contract change. The CBB is not increased by the amount of a cost overrun that has been negotiated by the Contracting Officer. The CBB is no longer the same as the total estimated cost of the contract once there is an Over-Target Baseline (OTB). DOE G 410.3-10A, EVMS Gold Card and DOE G 413.3-20
Contract Funds Status Report CFSR Document providing funding data used for updating and forecasting contract funds requirements, planning and decision making on funding changes to the contract, developing funds requirements and estimates in support of approved projects, determining funds in excess of contract needs and available for deobligation, and obtaining rough estimates of termination costs. DOE G 413.3-10A
Contract Management Plan CMP A document developed during the acquisition planning phase. An objective of an effective CMP is to ensure that the contract's products and services are delivered on time consistent with the contract's stated performance and quality standards at a reasonable cost while minimizing the Government's risk. Many of the documents (Quality Assurance Surveillance Plan, Performance Evaluation and Measurement Plan, Risk Management Plan, etc.) created or modified during the acquisition planning phase will be analyzed to determine an appropriate contract management strategy. DOE AG modified
Contract Performance Baseline CPB Contract scope, CBB, schedule, deliverables and contract end date. DOE G 413.3-20
Contract Performance Report CPR Contract cost and schedule performance data that is used to identify problems early on an acquisition contract and forecast future contract performance in Earned Value Management (EVM). (Source:? Report content was prescribed by DOD Data Item Description DI-MGMT-81466A. DOE G 413.3-10A. [Note: The Integrated Program Management Report (IPMR) Data Item Description DI- MGMT-81861, integrates the CPR and the IMS.]
Contract Performance Report CPR Contractually required reports, prepared by the contractor, containing performance information derived from the internal EVMS. Provides status of progress on the contract. DoD Earned Value Management Implementation Guide, Oct 2006
Contracting Officer CO The only individual with the authority to enter into, administer, and/or terminate contracts, and make related determinations and findings. The Head of the Contracting Activity (HCA) appoints and issues a warrant to individuals who meet the education and experience criteria required for FAC-C certification. Within the delegation from the HCA, the CO authorizes work execution in accordance with the approved baseline. FAR 2.101 and DOE G 413.3-20
Contracting Officer's Representative COR An individual designated and authorized in writing by the CO to perform specific technical or administrative functions. The COR monitors the contract and provides technical direction that does not otherwise result in a change to the contract's cost, schedule, or performance requirements. The FPD is normally designated the COR for the particular project unless the prime is an M&O contract. Same as COTR. (FAR 2.101 [first sentence]
Contracting Officer's Technical Representative COTR See Contracting Officer's Representative (COR) definition.
Contractor Change Control Board (EFCOG-Proposed New Term) CCCB The review body that has the authority for approving changes consistent with the project scope requirements, budgeted cost, and schedule. CCCB membership should include the project management, contracts representative, financial representative, and Subject Matter Experts (SMEs) that support the project on technical matters. The CCCB plays a critical role in managing change within the project's contract budget baseline. DOE G 413.3-20 modified for contractor level CCB
Contractor Project Manager CPM (or PM) The contractor official who is responsible and accountable for successful execution of the contractor's project scope of work subject to the contract terms and conditions. The CPM interfaces with the Federal Project Director. DOE G 413.3-7A
Contractor Requirements Document CRD The DOE document that identifies the requirements that the prime contractor's project management system must satisfy. DOE O 413.3B
Control Account Manager CAM An individual within the contractor's organizational structure that has been assigned the authority and responsibility to manage one or more control accounts. See Control Account definition. [DOD Earned Value Implementation Guide, Oct 2006]
Control Account Plan CAP A CAP is a time phased report of the budget spread by element of cost for the control account. NDIA PMSC ANSI/EIA-748 Current Version-Intent Guide
Corporate Certification CC? A corporate certification exists when a contractor adopts one of their existing certified EVMS in its entirety for application under a new contract, regardless of location. The EVMS under the corporate certification must remain intact in all aspects to that originally certified and will be validated by an EVMS Surveillance. DOE O 413.3B
Corrective Action Plan CAP Documents assumptions, constraints, responsibility, commitment dates, the action plan and the verification steps for (a) completion of corrective actions, and (b) submittal of any documentation of completion. DOE G 413.3-10A
Corrective Action Request CAR Identifying or documenting a non-conformance with any requirement or DOE order. DOE G 414.1
Corrective Action Request CAR For EVMS, an occurrence of an ANSI/EIA-748 (Current Version) non-compliance or a significant impact to reporting, and requires a Corrective Action Plan (CAP). DOE G 413.3-10A
Cost Estimating Relationship CER A technique used to estimate a particular cost or price by using an established relationship with an independent variable. FAI Glossary. See FAR 15.404- 1(c)(2)(i)(C) for further information.
Cost Management Reserve MR The Management Reserve (MR) term and definition should be used instead of Cost Management Reserve.
Cost Performance Index CPI Cost performance index indicates how much effort, efficiency, or return of value received for every dollar spent. CPI = BCWP / ACWP. DOE G 413.3-10A.
Cost Performance Report CPR See Contractor Performance Report (which is the current term).
Cost Variance CV A metric for the financial performance on a project over a period of time, as of a specific date. It is the difference between earned value, or budgeted cost of work performed (BCWP), and the actual cost, or actual cost of work performed (ACWP). A metric for showing cost performance derived from earned value data. It is the algebraic difference between earned value and actual cost (cost variance = earned value - actual cost.) A positive value indicates a favorable condition and a negative value indicates an unfavorable condition. It may be expressed as a value for a specific period of time or cumulative to date. Modified from ANSI/EIA 748 Current Version,DOD Earned Value Implementation Guide, Oct 2006
Cost- Reimbursement Contract CR (contract) A contract that provides for payment of allowable incurred costs, to the extent prescribed in the contract. These contracts establish an estimate of total cost for the purpose of obligating funds and establishing a ceiling that the contractor may not exceed (except at its own risk) without the approval of the Contracting Officer. As described at FAR 16.301-1
Cost-Effectiveness Analysis (also Cost-Effective Analysis) CEA An evaluation conducted whenever it is unnecessary or impractical to consider the dollar value of the benefits provided by the alternatives under consideration when: each alternative has the same annual benefits expressed in monetary terms; or, each alternative has the same annual effects, but dollar values cannot be assigned to their benefits. Analysis of alternative projects often falls into this category. Cost-effective (effectiveness) analysis can also be used to compare projects with identical costs but differing benefits. In this case, the decision criterion is the discounted present value of benefits. The alternative program with the largest benefits would normally be favored. Derived from GAO-09-3SP and DOE G 413.3-21
Cost-Plus Award Fee Contract CPAF (contract) A cost-reimbursement contract that provides for a fee consisting of (a) A base amount fixed at inception of the contract, if applicable and at the discretion of the CO, and (b) An award amount that the contractor may earn in whole or in part during performance and that is sufficient to provide motivation for excellence in areas of cost, schedule and technical performance, such as quality, timeliness, technical ingenuity, and cost- effective management. The amount of the award fee to be paid is determined by the designated Fee- Determining Official (FDO) who reviews the recommendations of the Award-Fee Board in determining the amount of award fee to be earned by the contractor for each evaluation period. As described at FAR 16.405-2(a)
Cost-Plus-Incentive-Fee Contract CPIF (contract) A cost-reimbursement contract that provides for the initially negotiated fee to be adjusted later by a formula based on the relationship of total allowable costs to total target costs. This contract type specifies a target cost, a target fee, minimum and maximum fees, and a fee adjustment formula. After contract performance, the fee payable to the contractor is determined in accordance with the formula. The formula provides, within limits, for increases in fee above target fee when total allowable costs are less than target costs, and decreases in fee below target fee when total allowable costs exceed target costs. This increase or decrease is intended to provide an incentive for the contractor to manage the contract effectively. When total allowable cost is greater than or less than the range of costs within which the fee-adjustment formula operates, the contractor is paid total allowable costs, plus the minimum or maximum fee. As described at FAR 16.405-1(a)
Cost-Plus-Fixed- Fee Contract CPFF (contract) A cost-reimbursement contract that provides for payment to the contractor of a negotiated fee that is fixed at the inception of the contract. The fixed fee does not vary with actual cost, but may be adjusted as a result of changes in the work to be performed under the contract. This contract type permits contracting for efforts that might otherwise present too great a risk to contractors, but it provides the contractor only a minimum incentive to control costs. As described at FAR 16.306(a))
Critical Decision CD A formal determination made by the SAE or AE at a specific point during the project that allows the project to proceed to the next phase or CD. DOE O 413.3B. See Figures 3-1 and 3-2.
Critical Decision-3A, Long-Lead Procurement or Phased Implementation of CD-3 CD-3A The formal milestone that provides authorization to initiate long-lead procurement or start a construction phase as planned in a phased project using a tailored approach. Derived from DOE O 413.3B
Critical Decision-0, Approve Mission Need CD-0 The formal milestone that establishes a project and begins the process of conceptual planning and design used to develop alternative concepts and functional requirements. Additionally, CD-0 approval allows the Program to request PED funds for use in preliminary design, final design and baseline development. Modified from DOE O 413.3B
Critical Decision-1, Approve Alternative Selection and Cost Range CD-1 The formal milestone that marks the completion of the project Definition Phase and the conceptual design. Approval of CD-1 provides the authorization to begin the project Execution Phase and allows PED funds to be used. Modified from DOE O 413.3B
Critical Decision-2, Approve Performance Baseline CD-2 The formal milestone that marks the approval of the performance baseline and requires the completion of preliminary design. It is the first major milestone in the project Execution Phase. Approval of CD-2 authorizes submission of a budget request for the TPC. Modified from DOE O 413.3B
Critical Decision-3, Approve Start of Construction CD-3 The formal milestone that provides authorization to complete all procurement and construction and/or implementation activities and initiate all acceptance and turnover activities. Approval of CD-3 authorizes the project to commit all the resources necessary, within the funds provided, to execute the project. Modified from DOE O 413.3B
Critical Decision-4, Approve Start of Operations or Project Completion CD-4 The formal milestone that marks the achievement of the completion criteria (i.e., KPPs/project scope) defined in the PEP (or in the PRD, for NNSA projects), and if applicable, subsequent approval of transition to operations. Modified from DOE O 413.3B
Critical Path CP A sequence of discrete tasks/activities in the network that has the longest total duration through the contract or project. Discrete task/activities along the critical path have the least amount of float/slack. Activities that contain "0" or negative total float are not by default the critical path. The critical path calculation is based on relationships, lead/lag times, durations, constraints, and status. Excessive constraints and incomplete, incorrect, or overly constrained logic shall be avoided because they can skew the critical path. DI-MGMT-81861 IPMR DOE Version 20140211
Critical Path Method CPM A schedule analysis technique for managing a project's schedule that uses a forward pass, backward pass and float analysis to document all paths through the Project Schedule Network Diagram. The purpose of this technique is to identify the critical path. See Critical Path. DI-MGMT-81861 IPMR DOE Version 20140211
Critical Path Schedule CPS A schedule view showing the critical path. (See critical path, CPM and schedule definitions). APM
Critical Technology Element CTE A technology element is "critical" if the system being acquired depends on the technology element to meet operational requirements being acquired (with acceptable development, cost and schedule; and with acceptable production and operations costs) and if the technology element or its application is either new or novel. DOE G 413.3-4A
Cumulative Distribution Function CDF A statistical function based on the accumulation of the probabilistic likelihood of occurrences. For DOE risk analysis, it represents the likelihood that at a given percentage the project cost or duration will be at or below a given value. As an example, the x-axis might represent the range of potential project cost values evaluated by the Monte Carlo simulation and the y-axis represents the project's probability of completion. Also knows as an S-Curve. DOE G 413.3-7A / DOE G 413.3-21.
Deactivation, Decontamination, Dismantlement & Restoration DDDR A grouping of activities at the end of the project life cycle. See individual terms for specific definitions. Office of Project Management (PM)
Deactivation The process of placing a facility in a stable and known condition including the removal of hazardous and radioactive materials to ensure adequate protection of the worker, public health and safety, and the environment, thereby limiting the long-term cost of surveillance and maintenance. Actions include the removal of fuel, draining and/or de-energizing nonessential systems, removal of stored radioactive and hazardous materials, and related actions. Deactivation does not include all decontamination necessary for the dismantlement and demolition phase of decommissioning, e.g., removal of contamination remaining in the fixed structures and equipment after deactivation. DOE O 413.3B
Decommissioning Takes place after deactivation and includes surveillance and maintenance, decontamination and/or dismantlement. These actions are taken at the end of the life of a facility to retire it from service with adequate regard for the health and safety of workers and the public and for the protection of the environment. The ultimate goal of decommissioning is unrestricted release or restricted use of the site. DOE O 413.3B
Decontamination The removal or reduction of residual chemical, biological, or radiological contaminants and hazardous materials by mechanical, chemical or other techniques to achieve a stated objective or end condition. DOE O 413.3B
Decontamination & Decommissioning D&D A closure process used for facilities that have no current or future mission. See individual definitions above for each specific term.
Demolition Destruction and removal of physical facilities or systems. DOE O 413.3B
Design Authority (for nuclear facilities only) DA The engineer designated by the PME to be responsible for establishing the design requirements and ensuring that design output documentation appropriately and accurately reflect the design basis. The Design Authority is responsible for design control and ultimate technical adequacy of the design process. These responsibilities are applicable whether the process is conducted fully in-house, partially contracted to outside organizations, or fully contracted to outside organizations. The Design Authority may delegate design work, but not its responsibilities. DOE O 413.3B
Design-Bid-Build DBB A project delivery method whereby design and construction are separate contracts. DOE O 413.3B
Design-Build DB A project delivery method whereby design and construction contracts are combined. It is important that specific flow down requirements specified in requests for proposals to subcontractors, especially for firm fixed-price subcontracts, to insure implementation of the principles from this Order for effective performance measurement of the subcontractors? scope of work. DOE O 413.3B
Design Review DR A formal and documented management technique used primarily to conduct a thorough evaluation of a proposed design in order to determine whether or not the proposed design meets the project requirements set forth by the customer, as well as to determine whether the proposed design will be fully functional. DOE O 413.3B
Deviation Occurs when the TPC, CD-4 completion date, or performance and scope parameters, defined by the approved PB at CD-2, cannot be met. DOE O 413.3B
Directed Change DC A change caused by some DOE policy directives (such as those that have force and effect of law and regulation), regulatory, or statutory action and is initiated by entities external to the Department, to include external funding reductions. DOE O 413.3B
Dismantlement The disassembly or demolition and removal of any structure, system or component during decommissioning and satisfactory interim or long-term disposal of the residue from all or portions of a facility. DOE O 413.3B
Disposal Final placement or destruction of toxic, radioactive, or other waste, surplus or banned pesticides or other chemicals, polluted soils and drums containing hazardous materials from removal actions or accidental releases. Disposal may be accomplished through use of approved, secure, regulated landfills, surface impoundments, land farming, deep well injection or incineration. DOE O 413.3B
Disposition Those activities that follow completion of program missions, including but not limited to, preparation for reuse, surveillance, maintenance, deactivation, decommissioning, and long-term stewardship. DOE O 430.1B provides implementation guidance for requirements specific to the disposition and long-term stewardship of contaminated, excess facilities. DOE O 413.3B
Documented Safety Analysis DSA A documented analysis of the extent to which a nuclear facility can be operated safely with respect to workers, the public, and the environment, including a description of the conditions, safe boundaries, and hazard controls that provide the basis for ensuring safety. 10 CFR 830.3
Early Finish (Time/Date) EF In the critical path method, represents the earliest possible point in time (date) in which the uncompleted portions of a project activity can finish, based on the schedule network logic and/or any schedule constraints, etc. Modified from PMCDP Glossary
Early Start (Time/Date) ES In the critical path method, represents the earliest possible point in time (date) in which the uncompleted portions of a project activity can start, based on the schedule network logic and/or any schedule constraints, etc. Modified from PMCDP Glossary
Earned Value EV The budgeted amount of work actually accomplished in a given time. Simply defined, Earned Value represents the worth of work accomplished during the period. Earned Value is the value of completed work expressed in terms of the budget assigned to that work, also referred to as Budgeted Cost for Work Performed (BCWP). DOE O 413.3B modified and ANSI/EIA 748-C. See Gold Card.
Earned Value Management EVM A project performance method that utilizes an integrated set of performance measurements (e.g., scope, cost and schedule) to assess and measure project performance and progress, and estimate cost and schedule impacts at completion. DOE O 413.3B
Earned Value Management System EVMS An integrated set of policies, procedures and practices (a) to objectively track true performance on a project or program and (b) necessary to provide reliable and accurate project and program information to support project management as a decision making tool and a critical component of risk management. EVMS represents an integration approach that is able to provide an early warning of performance problems while enhancing leadership decisions for successful corrective action. DOE O 413.3B and DOE G 413.3-10A combined and modified
Energy Savings Performance Contract ESPC Energy savings performance contract means a contract which provides for the performance of services for the design, acquisition, installation, testing, operation, and, where appropriate, maintenance and repair of an identified energy conservation measure or series of measures at one or more locations. ESPCs allow Federal agencies to accomplish energy savings projects without up-front capital costs and without special Congressional appropriations. The Energy Policy Act of 1992 (EPACT 1992) authorized Federal agencies to use innovative financing to implement energy conservation methods and energy efficiency technologies. Such contracts would be a type of alternative financing when used to finance a project. 10 CFR 436, Subpart B, Final Rule on Energy Savings Performance Contracts
Energy Systems Acquisition Advisory Board ESAAB Advises the SAE on CDs related to Major System Projects, site selection and PB deviation dispositions. DOE O 413.3B
Environmental Remedial Action Plan ERAP Summarizes the remedial alternatives presented in the analysis of the feasibility study and identifies the preferred alternative and the rationale for selecting the preferred alternative. DOE O 413.3B
Equivalencies Alternatives to how a requirement in a directive is fulfilled in cases where the "how" is specified. These represent an acceptable alternative approach to achieving the goal of the directive. Unless specified otherwise in the directive, Equivalencies are granted, in consultation with the OPI, by the Program Secretarial Officer or their designee, or in the case of the NNSA, by the Administrator or designee, and documented for the OPI in a memorandum. For those directives listed in Attachment 1 of DOE O 410.1, CTA concurrences are required prior to the granting of equivalencies. DOE O 413.3B
Estimate-at-Completion EAC Actual cost of work completed to date plus the predicted costs and schedule for finishing the remaining work. The current estimated total cost for project authorized work. EAC equals the actual cost to a point in time plus the estimated costs to completion. (EAC=ACWP+ETC) DOE G 413.3-7, DOE G 413.3-10
Estimate-to-Complete ETC Estimate of costs to complete all authorized work from a point in time to the end of the program/project or task. combined ANSI/EIA 748 -13 , DOE O 413.3B and DOE G 413.3-7A
EVMS Certification EC The determination that a Contractor's EVMS, on all applicable projects, is in full compliance with EIA-748C, or as required by the contract, and in accordance with FAR Subpart 52.234-4, EVMS. DOE O 413.3B
EVMS Surveillance ES The process of reviewing a Contractor's certified EVMS, on all applicable projects, to establish continuing compliance with EIA-748C, or as required by the contract, and in accordance with FAR Subpart 52.234-4, EVMS. Surveillance may also verify that EVMS use is properly implemented by the contractor. DOE O 413.3B
Exemptions The release from one or more requirements in a directive. Unless specified otherwise in the directive, Exemptions are granted, in consultation with the OPI, by the Program Secretarial Officer or their designee, or in the case of the NNSA, by the Administrator or designee, and documented for the OPI in a memorandum. For those directives listed in Attachment 1 of DOE O 410.1, CTA concurrences are required prior to the granting of exemptions. DOE O 413.3B
Expected Monetary Value EMV The total of the weighted outcomes (in monetary terms) associated with a decision. It is expressed mathematically as the product of an event's probability of occurrence and the monetary gain or loss that will result. (see also expected value) DI-MGMT-81861 IPMR DOE Version 20140211
External Independent Review EIR A project review performed by personnel from the?Office of Project Management (PM) and augmented by individuals outside DOE, primarily to support validation of either the Performance Baseline (CD-2) or Construction/Execution Readiness (CD-3). PM selects an appropriate group of subject matter experts in a contracted capacity to assist with these reviews. DOE O 413.3B
Facilities Information Management System FIMS The Department's corporate database for real property. The system provides the Department with an accurate inventory and management tool that assists with planning and managing all real property assets. See DOE O 430.1B for additional information. DOE O 413.3B
Federal Acquisition Regulation FAR The principal set of rules in the Federal Acquisition Regulation System. This system consists of sets of regulations issued by agencies of the federal government of the United States to govern what is called the "acquisition process"; this is the process through which the government purchases ("acquires") goods and services. That process consists of three phases: (1) need recognition and acquisition planning, (2) contract formation, and (3) contract administration. The FAR System regulates the activities of government personnel in carrying out that process.?It does not regulate the activities of private parties; however, its requirements may be implemented through contract terms and conditions which define the contractual obligations of those private parties who enter into Government contracts. The FAR is codified in Title 48 of the United States Code of Federal Regulations. It is issued pursuant to the Office of Federal Procurement Policy Act of 1974. Pub. L. 93-400 and Title 41 of the United States Code, Chapter 7. Statutory authority to issue and maintain the FAR resides with the Secretary of Defense, the Administrator of General Services, and the Administrator, National Aeronautics and Space Administration, 41 U.S.C. 421(c)(1), subject to the approval of the Administrator of Federal Procurement Policy, 41 U.S.C. 405.
Federal Program Manager FPM An individual in the headquarters organizational element responsible for managing a program and, until designation of the FPD, its assigned projects. They ensure that all the projects are properly phased, funded over time, and that each project manager is meeting their key milestones. They are the project manager's advocate, ensure proper resourcing and facilitate the execution process. They predict programmatic risks and put mitigation strategies in place so that projects are not affected. DOE O 413.3B
Federal Project Controls Manager FPCM The FPCM supports the FPD in preparation and review of project budgets, cost estimates, schedules, and basis of estimate documentation. The FPCM reviews contractor EVMS and other project reports and usually acts as the board secretary for the FPD Change Control Board (FCCB). DOE G 413.3-20
Federal Project Director FPD The individual certified under the Department's PMCDP as responsible and accountable to the AE or Program Secretarial Officer for project execution. Responsibilities include developing and maintaining the PEP; managing project resources; establishing and implementing management systems, including performance measurement systems; and approving and implementing changes to project baselines. DOE O 413.3B
Federal Project Director's Change Control Board FCCB The review body with authority for approving changes that is consistent with the project's baseline performance requirements, budgeted cost, and schedule. The FPD CCB is the lowest-level government CCB. CCB membership should include the project management, contracts representative, CFO representative, and Subject Matter Experts (SMEs) that support the project on technical matters. The CCB plays a critical role in managing change to the project's baseline and ensuring prospective changes are clearly defined, appropriate, and within the cost, schedule and performance parameters approved by the AE as specified in the PEP. DOE G 413.3-20
Final Design FD Completion of the design effort and production of all the approved design documentation necessary to permit procurement, construction, testing, checkout and turnover to proceed. DOE O 413.3B
Final Safety Analysis Report FSAR See Documented Safety Analysis: Document submitted to and approved by DOE prior to the authorization to operate a new nuclear facility or that documents the adequacy of the safety analysis for an existing nuclear facility. DOE G 421.1-2A
Finish-to-Finish F-F Logical relationship between two project activities in which the completion of the work for a successor activity is dependent on the completion of the work for a predecessor activity. GAO-16-89G
Finish-to-Start F-S Logical relationship between two project activities in which the initiation of the work for a successor activity is dependent on the completion of the work for a predecessor activity. GAO-16-89G
Firm Fixed-Price Contract FFP (contract) A contract that provides for a price that is not subject to any adjustment on the basis of the contractor's cost experience in performing the contract. As described at FAR 16.202-1
Fiscal Year FY The accounting period for which annual financial statements are regularly prepared, generally a period of 12 months, 52 weeks, or 53 weeks. (FAR 31.001) For US Gov't, fiscal years currently run 1 October to 30 September with the year number as of January, e.g. FY 2013, starts October 2012.
Forward Pricing Rate Agreement FPRA A written agreement negotiated between a contractor and the Government to make certain rates available during a specified period for use in pricing contracts or modifications. These rates represent reasonable projections of specific costs that are not easily estimated for, identified with, or generated by a specific contract, contract end item, or task. These projections may include rates for such things as labor, indirect costs, material obsolescence and usage, spare parts provisioning, and material handling. FAR 2.101
Free on Board FOB A term used in conjunction with a physical point to determine: (a) The responsibility and basis for payment of freight charges; and (b) Unless otherwise agreed, the point at which title for goods passes to the buyer or consignee. Common Term
Full-Time Equivalents FTEs Reflects the total number of regular straight-time hours (i.e., not including overtime or holiday hours) worked by employees divided by the number of compensable hours applicable to each fiscal year. Annual leave, sick leave, and compensatory time off and other approved leave categories are considered to be "hours worked" for purposes of defining FTE employment. GAO-05- 734SP Glossary
Funding Profile FP A representation of the project funding over the life of the project. It is part of the PME decision and any decremental change requires PME approval. DOE O 413.3B
General and Administrative Expense G&A (expense) Any management, financial, and other expense which is incurred by or allocated to a business unit and which is for the general management and administration of the business unit as a whole. G&A expense does not include those management expenses whose beneficial or causal relationship to cost objectives can be more directly measured by a base other than a cost input base representing the total activity of a business unit during a cost accounting period. FAR 2.101
General and Administrative Rate G&A (rate) The indirect cost rate used by a concern to recover G&A Expense. G&A is any management, financial, and other expense which is incurred by or allocated to a business unit and which is for the general management and administration of the business unit as a whole. FAI Glossary
General Plant Project GPP Miscellaneous minor new construction project, of a general nature, the total estimated cost may not exceed the congressionally established limit. GPPs are necessary to adapt facilities to new or improved production techniques, to effect economies of operations, and to reduce or eliminate health, fire and security problems. These projects provide for design and/or construction, additions, improvements to land, buildings, replacements or additions to roads and general area improvements. DOE O 413.3B
Government Other Direct Costs ODC Government costs independent of the Prime contract that are needed for the project such as budget for contingency, government furnished services, items and equipment, government supplied utilities (if directly metered), and applicable waste disposal fees. DOE G 413.3-21
Government Furnished Equipment GFE A tangible item provided by the Government in a contract that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale, and does not ordinarily lose its identity or become a component part of another article when put into use. Equipment does not include material, real property, special test equipment or special tooling. Note: equipment can include assemblies, components, parts, and engineered items. Adapted from FAR 45.101
Government Furnished Material GFM Material furnished by the Government consumed or expended in performance of a contract, component parts of a higher assembly, or items that lose their individual identity through incorporation into an end- item. Material does not include equipment, special tooling, special test equipment or real property. Property includes assemblies, components, parts, raw and processed materials, and small tools and supplies. Adapted from FAR 45.101 and 45.301
Government Furnished Property GFP Property in the possession of, or directly acquired by, the Government and subsequently furnished to the contractor for performance of a contract. Government- furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract. FAR 45.101
Hazard Category HAZ CAT The consequences of unmitigated releases of radioactive and/or hazardous material are evaluated and classified by the following hazard categories: CATEGORY 1. The hazard analysis shows the potential for significant offsite consequences. CATEGORY 2. The hazard analysis shows the potential for significant onsite consequences. CATEGORY 3. The hazard analysis shows the potential for only significant localized consequences. DOE O 425-1D
Head of Contracting Activity HCA The official who has overall responsibility for managing the contracting activity. This official is delegated HCA authority from the DOE Senior Procurement Executive or the NNSA Senior Procurement Executive. This formal delegation prescribes the specific source and scope of the HCA's authority with respect to that individual's contracting actions. HCA delegations are unique and specific to an individual in a program or field activity, based on mission, workload, performance and other factors considered by the DOE Senior Procurement Executive or the NNSA Senior Procurement Executive. FAR 2.101, first sentence; DOE G 413.3-20
High Performance and Sustainable Building HPSB Facility complies with the Guiding Principles for Federal Leadership in High Performance and Sustainable Buildings (Guiding Principles):Employ integrated design Principles; Optimize energy performance; Protect and conserve water; Enhance indoor environmental quality; and Reduce environmental impact of materials. Guiding Principles for Sustainable Federal Buildings (CEQ-OFS-2020-1)
Hot Commissioning HC The processing of a minimal acceptable sample of an actual material to obtain the desired performance output during the startup and testing phase of a chemical or nuclear processing facility.? DOE O 413.3B
Indefinite-Delivery Contract ID (contract) A contract that may be used to acquire supplies and/or services when the exact times and/or exact quantities of future deliveries are not known at the time of contract award. There are three types: definite quantity; requirements; and indefinite quantity. As described at FAR 16.501-2(a)
Indefinite-Quantity Contract IQ (contract) An indefinite-delivery contract that provides for an unspecified quantity, within stated limits (minimum and maximum), of supplies or services to be furnished during a fixed period, with deliveries or performance to be scheduled by placing orders with the contractor. As described at FAR 16.504(a)
Independent An office or entity that is not under the supervision, direction, or control of the sponsor responsible for carrying out the project's development or acquisition. DOE O 413.3B
Independent Cost Assessment ICA An outside evaluation of a program's cost estimate that examines its quality and accuracy, with emphasis on specific cost and technical risks, it involves the same procedures as those of the program estimate but using different methods and techniques Derived from GAO- 09-3SP
Independent Cost Estimate ICE A cost estimate, prepared by an organization independent of the project sponsor, using the same detailed technical and procurement information to make the project estimate. It is used to validate the project estimate to determine whether it is accurate and reasonable. DOE O 413.3B
Independent Cost Review ICR An independent evaluation of a project's cost estimate that examines its quality and accuracy, with emphasis on specific cost and technical risks. It involves the analysis of the existing estimate's approach and assumptions. DOE O 413.3B
Independent Government Cost Estimate IGCE The government's estimate of the resources and its projected costs that a contractor would incur in the performance of a contract. These costs include direct costs such as labor, supplies, equipment, or transportation and indirect costs such as labor overhead, material overhead, as well as general and administrative expenses, profit or fee. Refer to FAR 36.203 and FAR 15-404-1. DOE O 413.3B
Independent Project Review IPR A project management tool that serves to verify the project's mission, organization, development, processes, technical requirements, baselines, progress and/or readiness to proceed to the next successive phase in DOE's Acquisition Management System. DOE O 413.3B
Initial Operational Capability IOC The first attainment of a system, component, or equipment of the ability to perform its intended function or meet required or specified characteristics in the operating environment. Derived from DoD Dictionary
Institutional General Plant Project (I)GPP Miscellaneous minor construction project, of a general nature, for which the total estimated cost may not exceed the congressionally established limit. GPPs are necessary to adapt facilities to new or improved production techniques, to effect economies of operations, and to reduce or eliminate health, fire and security problems. These projects provide for design, construction, additions, and/or improvements to land, buildings, replacements or additions to roads, and general area improvements. (Refer to 50 USC 2743) DOE O 413.3B
Integrated Baseline Review IBR An evaluation to help program managers fully understand the detailed plan to accomplish program objectives and identify risks so they can be included in the risk register and closely monitored. The purposes of the IBR are to verify as early as possible whether the performance measurement baseline is realistic and to ensure that the contractor and government (or implementing agency) mutually understand program scope, schedule, and risks. To do this, the IBR assesses the following risks: Is the technical scope of the work fully included and consistent with authorizing documents? Are key schedule milestones identified and does the schedule reflect a logical flow? Are resources involving cost?budgets, facilities, skilled staff?adequate and available for performing assigned tasks? Are tasks well planned and can they be measured objectively relative to technical progress? Are management processes in place and in use? OMB requires the government to conduct an IBR, or equivalent, for all programs in which EVM is required. Derived from GAO-09-3SP and NDIA IPMD IBR Guide
Integrated Facilities and Infrastructure IFI A crosscut budget exhibit developed to ensure sustained improvement in real property management. It constitutes the resources required to implement acquisition, sustainment, and disposition requirements leveraging annual and five-year real property planning documentation. This crosscut budget identifies real property construction, renovation, maintenance and repair, and demolition projects by program and site. The IFI crosscut budget reflects anticipated direct costs as well as estimates of indirect costs. The IFI crosscut budget is developed in conjunction with the Department's budgeting process. Chartered bodies such as the IEC and ECFWG use the IFI crosscut budget formulation process to make recommendations to Departmental leadership. DOE O 430.1C
Integrated Master Plan IMP An event-based plan consisting of a hierarchy of program events with each event being supported by specific accomplishments, and each accomplishment associated with specific criteria to be satisfied for its completion. The IMP is normally part of the contract and thus contractually binding (DoD contracts). DoD IMP/IMS Preparation and Use Guide
Integrated Master Schedule IMS An integrated and networked multi-layered schedule of program tasks required to complete the work effort captured in a related IMP. The IMS should include all IMP events and accomplishments and support each accomplishment closure criteria. DoD Defense Acquisition University (DAU) Glossary
Integrated Project Team IPT A cross-functional group of individuals organized for the specific purpose of delivering a project to an external or internal customer. It is led by a Federal Project Director. The IPT is accountable for planning, budgeting, procurement and life-cycle management of the investment to achieve its cost, schedule, and performance goals. Team skills include: budgetary, financial, capital planning, procurement, user, program, architecture, earned value management, security, and other staff as appropriate. Combined from DOE O 413.3B and OMB A-11
Integrated Safety Management ISM Systematic unification of the protection of public, workers, and the environment into management and work practices at all levels. The fundamental premise of ISM is that accidents are preventable through early and close attention to safety, design, and operation, and with substantial stakeholder involvement in teams that plan and execute the project, based on appropriate standards. Modified from DOE G 450.4-1C
Integrated Safety Management Plan ISMP See ISM SDD. Term in DOE O 413.3B
Integrated Safety Management System ISMS The application of ISM to a project or activity. DOE O 413.3B
Integrated Safety Management System Description Document ISM SDD A document specifying the process for implementing ISM on the project. See ISMS and ISM. ISM SDD must be consistent with the hazards and complexity of the facilities and work performed. Furthermore, this document must clearly describe how ISM Guiding Principles and Core Functions (see DOE P 450.4A) have been applied and how relevant safety goals and objectives are established, documented, and implemented. DOE G 450.4-1C
International Standardization Organization 9000 ISO 9000 Internationally recognized voluntary quality management standard developed by the International Organization for Standardization that has been adopted by DOE. Organizations that utilize ISO 9000 approaches seek to ensure their an organization can repeatedly deliver products or services by adhering to eight guiding principles: customer focus; leadership; involving people; process approach; system approach to management; continual improvement; factual approach to decision making; and, mutually beneficial supplier relationships. ISO
Key Performance Parameter KPP A vital characteristic, function, requirement or design basis that if changed, would have a major impact on the facility or system performance, scope, schedule, cost and/or risk, or the ability of an interfacing project to meet its mission requirements. A parameter may be a performance, design, or interface requirement. Appropriate parameters are those that express performance in terms of accuracy, capacity, throughput, quantity, processing rate, purity, reliability, sustainability, or others that define how well a system, facility or other project will perform. In aggregate, KPPs comprise the scope of the project. For a typical project, the expectation is for about 3-5 succinct and, measurable KPPs to be identified. ICE-ICR SOP, DOE O 413.3B, DOE G 413.3-4
Late Finish (Time/Date) LF In the critical path method, represents the latest possible point in time (date) in which the project activity can be completed based on the schedule network logic and/or any schedule constraints, etc., without violating a schedule constraint or delaying the project completion date. GAO-16-89G
Late Start (Time/Date) LS In the critical path method, represents the latest possible point in time (date) in which the project activity can start based on the schedule network logic and/or any schedule constraints, etc., without violating a schedule constraint or delaying the project completion date. GAO-16-89G
Lead Program Secretarial Office LPSO A Program Secretarial Office that is responsible for implementation of policy promulgated by Headquarters staff and support organizations for a field office. The LPSO owns the site, manages its own program projects, and acts as a host for tenant Cognizant Secretarial Offices/PSOs by providing facility and/or infrastructure support. DOE O 430.1C
Leadership in Energy and Environmental Design LEED The nationally accepted benchmark for the design, construction, and operation of high-performance green buildings, developed by the US Green Building Council (USGBC), LEED?promotes a whole building approach to sustainability by recognizing performance in key areas of human health and environmental impacts. Developed from USGBC and related sources
Lessons Learned LL The project management related input and output device that represents the knowledge, information or instructional knowledge that have been garnered through the process of actually completing the ultimate performance of the respective project. Lessons learned are valuable because they will benefit future endeavors and ideally prevent any negative happenings from taking place in the future. DOE O 413.3B
Level-of-Effort LOE Baseline scope of a general or supportive nature for which performance cannot be measured or is impracticable to measure using activity-based methods. Resource requirements are represented by a time- phased budget scheduled in accordance with the time the support will likely be needed. The value is earned by the passage of time and is equal to the budget scheduled in each time period. DOE G 413.3-7A and DOE G 413.3-21
Life Cycle LC A complete array of stages that comprise an asset's period of existence including planning through acquisition, operation, maintenance, remediation, long term stewardship and disposition. See life-cycle cost analyses. Derived from DOE G 450.4-1B and? DOE G 413.3-21
Life-Cycle Cost Analysis LCCA Assessment of the direct, indirect, recurring, nonrecurring, and other related costs incurred or estimated to be incurred in the design, development, production, operation, maintenance, support, and final disposition of a major system over its anticipated useful life span. LCCA considers all costs (capital, operating, and decommissioning expenses for the duration of a project) for various alternative approaches, including inflation and discount rates. DOE G 413.3-21
Life-Cycle Cost Estimate LCCE A documented statement of costs to be incurred to complete all stages of a project from planning through acquisition, maintenance, operation, remediation, disposition, long-term stewardship, and disposal. The results of a LCCA. Derived from DOE G 413.3-21 and DOE O 430.1B
Life-Cycle Cost(s) LCC The total cost to the Government of acquiring, operating, supporting, and (if applicable) disposing of the items being acquired. The sum total of all direct, indirect, recurring, nonrecurring and other related costs incurred or estimated to be incurred in the planning, design, development, procurement, production, operations and maintenance (periodic or continuing), support, recapitalization and final disposition of real property over its anticipated life span for every aspect of the program, regardless of funding source. Derived from OMB, DOE G 413.3-21, DOE G 413.3-13, DOE O 413.3B and ICE-OCR SOP
Line Item LI A distinct design, construction, betterment and/or fabrication of real property for which Congress will be requested to authorize and appropriate specific funds. A full-scale test asset or other pilot/prototype asset primarily constructed for experimental or demonstration purposes, but planned to become DOE property and continue to operate beyond the experimental or demonstration phase is included in this definition. DOE O 413.3B
Lines of Inquiry LOIs An ordering of questions so as to develop a particular argument. Specifically, for use on DOE projects, LOIs are questions or specific items, areas, or topics to be reviewed, developed as part of a structured review, such as an EIR, IPR, or peer review. External Independent Review (EIR) Standard Operating Procedures (SOP)
Long-Lead Procurement LLP Equipment, services and/or materials that must be procured well in advance of the need because of long delivery times. If long-lead procurements are executed prior to CD-3 approval for the project, this will be designated as CD-3A and require a stand-alone decision by the PME, outside of the CD process. DOE O 413.3B
Major Item of Equipment MIE Capital equipment not related to a specific construction project. In most cases, capital equipment is installed with little or no installation or construction cost. However, in cases where the equipment requires provision of foundations, utilities, structural modifications, and/or additions to a building, the project can be defined as MIE. The associated construction activities must not constitute more than 20 percent of the costs of the equipment or exceed the GPP threshold established by Congress. DOE O 413.3B
Major System MS A project or system of projects having a total project cost of $750 million or greater or designated by the Deputy Secretary as a major system. DOE G 413.3- 21 and DOE O 413.3B
Major System Project MSP A project with a TPC of greater than or equal to $750M or as designated by the Deputy Secretary. DOE O 413.3B
Management & Operating M&O Contracting Organization responsible for executing for a government site or grouping of facilities functions such as construction, repairs, physical plant operations, maintenance, equipment and systems stewardship, project and activity management, program and service personnel management, decommissioning, and waste management. Derived from FAR. See Management and Operating Contract.
Management & Operating Contract M&O (contract) An agreement under which the Government contracts for the operation, management, or support, on its behalf, of a Government-owned or -controlled research, development, special production, or testing establishment wholly or principally devoted to one or more major programs of the contracting Federal agency. FAR 17.6
Management & Operating Contract M&O (contract) A special contracting method used by agencies with requisite contracting authority and subject to the requirements of FAR 17.6 (and for DOE DEAR 970). FAR 17.6/DEAR 970
Management Reserve MR Management reserve is an amount of the total contract budget withheld for management control purposes by the contractor. DOE AG Chapter 43.3
Management Reserve MR Management Reserve is an amount of the total contract budget withheld for management control purposes by the contractor for unexpected growth within the currently authorized work scope, rate changes, risk and opportunity handling, and other project unknowns. It is held outside the Performance Measurement Baseline but within the Contract Budget Base unless there is an OTB. ANSI/EIA-748C
Milestone Any significant or substantive point, time or event of the project. Milestones typically refer to points at which large schedule events or series of events have been completed, and a new phase or phases are set to begin. DOE O 413.3B
Mitigation Technique to eliminate or lessen the likelihood and/or consequence of a risk. DOE O 413.3B
Mission Need Statement MNS The primary document supporting the PME's decision to initiate exploration of options to fulfill a capability gap including but not limited to acquisition of a new capital asset. The mission need statement document identifies a capability gap between the current state of the program's mission and the mission plan. It is the first step in the identification and execution of a DOE project. It should describe the general parameters of the solution and why it is critical to the overall accomplishment of the Department's mission, including the benefits to be realized. The mission need statement is NOT an engineering study or a proposed solution to a capability gap in the mission. It should not be defined by equipment, facility, technological solution, or physical end-item. This approach allows the program office the flexibility to explore a variety of solutions and not limit potential solutions. Derived from DOE O 413.3B, DOE G 413.3-17, and PMCDP Glossary
National Environmental Protection Act NEPA Primary legislation that that established a U.S. national policy promoting the enhancement of the environment and established the President's Council on Environmental Quality.
Net Present Value NPV The difference between the discounted present value of benefits and the discounted present value of costs. OMB Circular A-94, App A
Non-Advocate Review NAR Performed by experienced but independent internal non-advocate staff, it ascertains the adequacy and accuracy of a program's estimated budget; assesses the validity of program scope, requirements, capabilities, acquisition strategy, and estimated life-cycle costs. Derived from GAO-20-195G
Non-Developmental Item NDI Any previously developed item of supply used exclusively for governmental purposes by a Federal agency, a State, or local government that requires only minor modifications or modifications of a type customarily available in the commercial marketplace. OMB A-11 CPG
Non-Destructive Evaluation NDE The evaluation of an item (e.g., weld, component part, material) to determine if the item meets specifications without affecting the serviceability of the item itself. Derived from NDT Testing and Training Center
Non-Destructive Testing NDT Quality control test procedures that examines the integrity (or lack, thereof) of materials, components or systems without causing damage to them. Nondestructive testing is, simply stated, exactly what its name implies - testing without destroying - to investigate the material integrity of the test object. More specifically, a nondestructive test is an examination of an object, material or system in any manner, which will not impair its future usefulness. NDT Testing and Training Center
Non-Major System NMS Any project with a TPC less than $750M. DOE O 413.3B
Non-Management and Operating Contract non-M&O A binding agreement between the Government and a contractor to provide a service, commodity or construct a facility or facilities. A non-M&O contract is different from an M&O contract in that M&O contracts have terms and conditions not typically found in non-M&O contracts. DOE G 413.3-20
Office of Acquisition Management OAM DOE organization responsible for oversight of contract management, including property management and financial assistance; cost estimating; and policy development.
Office of Acquisition and Project Management OAPM Predecessor to Office of Project Management (PM); old term.
Office of Engineering and Project Management OECM Predecessor to Office of Acquisition and Project Management (OAPM) and Office of Project Management (PM); old term.
Office of Management and Budget OMB The largest office within the Executive Office of the President of the United States. It's primary purpose is to assist the President prepare the Federal budget, and is also responsible for measuring the effectiveness of agency programs, policies, and procedures to see if they comply with the President's policies.
Office of Project Management PM DOE organization responsible for oversight of project management. PM frequently used for OPAM.
Operating Expense OE The Operating Expense Fund provides funding for ongoing activities, such as laundry, cleaning, etc. These items are typically captured in site overhead accounts and then allocated to projects as site overhead. DOE G 430.1-1
Operational Readiness Review ORR A disciplined, systematic, documented, performance- based examination of facilities, equipment, personnel, procedures and management control systems for ensuring that a facility can be operated safely within its approved safety envelope as defined by the facility safety basis plan. The ORR provides the basis for the Department to direct startup or restart of the facility, activity or operation. The ORR scope is defined based on the specifics of the facility and/or the reason for the shutdown as related to a minimum set of core requirements. A graded approach will be used in defining the depth of the Operational Readiness Review based on these core requirements. DOE O 413.3B and DOE O 425.1
Operational Readiness Review/ Assessment ORR/RA A disciplined, systematic, documented, performance- based examination of facilities, equipment, personnel, procedures, and management control systems to ensure that a facility will be operated safely within its approved safety envelope as defined by the facility safety basis. DOE G 450.4-1C
Organizational Breakdown Structure OBS A tool that can be used by the project management team and/or project management team leader in a hierarchal manner for the purposes of conducting and creating a thorough and clearly delineated depiction of the project organization for the purposes of the identification of responsibility within the project. The CAM is typically the lowest level of the OBS. The OBS should be established at the onset of the project to help in the purposes of organization; however, it is possible to conduct this in an ongoing basis. APM
Other Direct Cost ODC An ODC is a cost that can be identified specifically with a final cost objective that the contractor does not treat as a direct material cost or a direct labor cost. There are several additional direct costs that can be proposed by the contractor. These additional costs include: Special tooling, test equipment; Computer services; Consulting services; and Travel. Federal excise taxes; Royalties; Preservation, packaging, and packing costs; and Preproduction costs. ECRSOP
Other Project Cost OPC Cost category for all other costs related to a project that are not included in the TEC. OPCs will include, but are not limited to: research and development; conceptual design and conceptual design report; startup and commissioning costs; NEPA documentation; PDS preparation; siting; and permitting requirements. Modified from DOE O 413.3B
Over Target Baseline OTB A project management tool that may be implemented when the cost overrun to the CBB is formally incorporated into the PMB for management purposes. An OTB is implemented to regain an executable baseline for performance measurement; there is no change to the contract requirements or schedule. The CBB does not change when an OTB is implemented. An OTB allows project managers to retain visibility into the original CBB while measuring performance when a contract experiences an overrun. In an overrun condition, the revised TAB is equal to the sum of CBB and the recognized overrun. [Note: Contractor OTBs require DOE approval] Adapted from DoD OTB and OTS Guide
Over Target Schedule OTS A condition where the baseline schedule is time-phased beyond the contract's project completion date. While an OTS may be implemented without adding additional budget, normally an OTS also results in an OTB. DoD OTB and OTS Guide; DOE G 413.3-20
Performance Baseline PB The collective key performance, scope, cost, and schedule parameters, which are defined for all projects at CD-2. The PB includes the entire project budget (TPC including fee and contingency) and represents DOE's commitment to Congress. DOE O 413.3B.?
Performance Measurement Baseline PMB The total time-phased budget plan against which project performance is measured. It is the schedule for expenditure of the resources allocated to accomplish project scope and schedule objectives, and is formed by the budgets assigned to control accounts and applicable indirect budgets. The PMB also includes budget for future effort assigned to higher level accounts, also referred to as summary level planning packages, plus any undistributed budget. Management Reserve is not included in the baseline, as it is not yet designated for specific work scope. ANSI/EIA-748 Current Version
Performance Measurement Baseline PMB The baseline cost that encompasses all contractor project work packages and planning packages, derived from summing all the costs from the Work Breakdown Structure. Management reserve, profit and fee are not part of the Performance Measurement Baseline. The PMB is the benchmark used within EVM systems to monitor project execution performance. DOE O 413.3B.
Performance-Based Acquisition PBA An acquisition structured around the results to be achieved as opposed to the manner by which the work is to be performed. FAR 2.101
Performance-Based Acquisition PBA A services contract that: a. Describes requirements in a performance work statement; b. Uses measurable performance standards (i.e., terms of quality, timeliness, quantity, etc.) and the method assessing contractor performance against performance standards, (i.e., quality assurance surveillance plans; Includes performance incentives where appropriate. As described at FAR 37.601
Performance-Based Contract PBC See Performance-Based Acquisition which is the preferred term. Acquisition is the process; contract is the result.
Plan-of-Action POA DOE line management must develop a plan of action (POA), which describes the scope of the ORR. The POA must provide a clear discussion of the physical or geographic scope of the ORR and a clear description of the structures, systems, and components (SSCs), individual processes, and programs that are within the scope of the ORR. The POA must also designate the proposed ORR team leader. DOE O 425.1
Planned Value PV The time-phased budget plan for work currently scheduled, also referred to as Budgeted Cost for Work Scheduled (BCWS). ANSI/EIA 748 Current Version
Planning Package PP A logical aggregation of work within a control account, usually future efforts that can be identified and budgeted, but which is not yet planned in detail at the work package or task level. Planning Packages do not have Charge Code assigned. Source: ANSI/EIA 748 Current Version
Preliminary Design PD This is the design that is prepared following CD-1 approval. Preliminary design initiates the process of converting concepts to a design appropriate for procurement or construction. All KPPs and project scope are sufficiently defined to prepare a budget estimate. This stage of the design is complete when it provides sufficient information to support development of the PB. DOE O 413.3B
Preliminary Design PD Design phase that continues the design effort using conceptual and project design criteria as bases for project development; develops topographical and subsurface data and determines the requirements and criteria that will govern the definitive design; includes preparation of preliminary planning and engineering studies, preliminary drawings and outline specifications, life-cycle cost analyses, preliminary cost estimates, and scheduling for project completion. Preliminary design provides identification of long-lead procurement items and analysis of risks associated with continued project development and occurs between CD-1 and CD-2. DOE G 413.3-21
Preliminary Design PD Preliminary design provides the basis for the detailed design and therefore should have the project design requirements detailed sufficiently to guide the further design, including design requirements and criteria, arrangement diagrams, piping and instrumentation diagrams, electrical one line diagrams, system design descriptions (where applicable), etc. PD is not a percent complete of the design but a fully defined design basis. The trend in DOE projects is to a more complete design before establishing the Performance Baseline, hence a significant portion of the detailed design may be completed prior to CD-2 but this should not be confused with Preliminary Design. The preliminary design documents should be approved and under configuration management prior to starting detailed design such that "baseline" changes are evaluated and approved. APM
Preliminary Documented Safety Analysis PDSA Documentation prepared in connection with the design and construction of a new DOE nuclear facility or a major modification to a DOE nuclear facility that provides a reasonable basis for the preliminary conclusion that the nuclear facility can be operated safely through the consideration of factors such as (a) The nuclear safety design criteria to be satisfied (b) A safety analysis that derives aspects of design that are necessary to satisfy the nuclear safety design criteria; and (c) An initial listing of the safety management programs that must be developed to address operational safety considerations. See Final Safety Analysis Report, Preliminary Safety Analysis Report, Safety Analysis Report, Safety Basis, Safety Evaluation, and Safety Evaluation Report) [10 CFR 830.3]
Preliminary Hazard Analysis PHA A preliminary determination of material, system, process, and plant characteristics that can produce undesirable consequences, followed by the assessment of hazardous situations associated with a process or activity. Largely qualitative techniques are used to pinpoint weaknesses in design or operation of the facility that could lead to accidents. The hazards analysis examines the complete spectrum of potential accidents that could expose members of the public, onsite workers, facility workers, and the environment to hazardous materials. DOE-STD-3009
Preliminary Hazard Analysis PHA Performed prior to CD-1 and published in a Preliminary Hazards Analysis Report. DOE O 413.3B
Preliminary Safety Analysis Report PSAR The safety analysis report submitted to and approved by DOE prior to the procurement of materials or components, construction, and preoperational testing of a facility which has the potential in its intended use to be a Category 1, 2, or 3 hazard nuclear facility. (See Final Safety Analysis Report, Preliminary Documented Safety Analysis, Safety Analysis Report, Safety Basis, Safety Evaluation, and Safety Evaluation Report) Title 10 Code of Federal Regulations (CFR) Part 830, Subpart B, Safety Basis Requirements
Present Value PV The relative worth of a benefit received or cost expended at a specified time in the future when the applicable discount rate is considered. FAI Glossary
Primavera Schedule PPP, P3, P6 Project schedule developed using the Primavera analytical tool. DOE G 413.3-24
Prior Year PY The fiscal year immediately preceding the current year and 2 fiscal years preceding the budget year. For the field, Congressional Review, and the Office of Management and Budget, PY is the fiscal year in which the budget is being executed. For the Congressional cycle, the PY is the most recently completed fiscal year. Standard Usage
Probability Distribution Function PDF A probability distribution that represents the distribution of the probability of an outcome. As an example, the Monte Carlo analysis may be designed to estimate the cost or duration of a project. The PDF represents the number of times a certain cost or duration is achieved. Modified from DOE G 413.3-7A / DOE G 413.3-21.
Producer Price Index PPI Published monthly by the U.S. Department of Labor, Bureau of Labor Statistics (BLS) measures price changes at the producer/wholesale level for 15 major commodity groups. FAI Glossary
Program An organized set of activities directed toward a common purpose or goal undertaken or proposed in support of an assigned mission area. It is characterized by a strategy for accomplishing a definite objective(s) that identifies the means of accomplishment, particularly in qualitative terms, with respect to work force, material and facility requirements. Programs are typically made up of technology-based activities, projects and supporting operations. DOE O 413.3B
Program Baseline Summary PBS Grouping of similar DOE-EM portfolio projects and activities for program planning, financial management, and life- cycle management purposes. Some typical PBS categories include Soil & Water Remediation, Waste Management, and Decontamination and Decommissioning. APM
Program Management PM A group of closely-related projects managed in a coordinated way. DOE O 413.3B
Program Secretarial Officer PSO The head of a Program office which has responsibility for specific facilities, e.g., Environmental Management, Nuclear Energy, Science. Energy Efficiency and Renewable Energy, Fossil Energy, or NNSA/Naval Reactors. As modified from DOE G 413.3-20
Project A unique effort having defined start and end points undertaken to create a product, facility, or system. Built on interdependent activities planned to meet a common objective, a project focuses on attaining or completing a deliverable within a predetermined cost, schedule and technical scope baseline. Projects include planning and execution of construction, assembly, renovation, modification, environmental restoration, decontamination and decommissioning, large capital equipment, and technology development activities. A project is not constrained to any specific element of the budget structure (e.g., operating expense). DOE O 413.3B
Project Assessment and Reporting System PARS A reporting process to connect field project status with headquarters to report and compare budgeted or scheduled project forecasts. DOE O 413.3B
Project Closeout PC Occurs after CD-4, Project Completion, and involves activities such as performing financial and administrative closeout, developing project closeout and lessons learned reports, and other activities as appropriate for the project.? DOE O 413.3B
Project Data Sheet PDS A document that contains summary project data and the justification required to include the entire project effort as a part of the Departmental budget. (DOE O 413.3B) PDSs are submitted to request project engineering design and construction funds. Specific instructions on the format and content of PDSs are contained in the annual budget call [DOE O 130.1, Budget Formulation, dated 1-7-2021]. DOE G 413.3-21
Project Definition Rating Index PDRI A project management tool which is used for assessing how well the project scope is defined. The tool uses a numeric assessment which rates a wide range of project elements to determine how well the project is defined. DOE O 413.3B
Project Engineering and Design PED Design funds established for use on preliminary design. Typically, PED funds are used for preliminary and final design and related activities for design-bid- build strategies, and for preliminary design and related costs in design-build strategies. It is also analogous with a project phase that includes preliminary and final design and baseline development. DOE O 413.3B
Project Execution Plan PEP DOE's core document for management of a project. It establishes the policies and procedures to be followed in order to manage and control project planning, initiation, definition, execution, and transition/closeout, and uses the outcomes and outputs from all project planning processes, integrating them into a formally approved document. A PEP includes an accurate reflection of how the project is to be accomplished, resource requirements, technical considerations, risk management, configuration management, and roles and responsibilities. DOE O 413.3B
Project Management PM Those services provided to DOE on a specific project, beginning at the start of design and continuing through the completion of construction, for planning, organizing, directing, controlling and reporting on the status of the project.? DOE O 413.3B
Project Management Body of Knowledge PMBOK Manual issued by the Project Management Institute that describes the sum of knowledge within the profession of project management. The manual includes proven practices that are widely applied, and innovative practices that are emerging in the profession from both published and unpublished sources. Project Management Institute
Project Management Information System PMIS An information system consisting of tools and techniques used to gather, integrate information and outputs.? It is generally used to support all aspects of the project including project reporting and information dissemination. PMBOK
Project Management Institute PMI One of the world's largest professional membership associations, with over half a million members and credential holders in more than 185 countries. It is a not-for-profit organization that advances the project management profession through globally recognized standards and certifications, collaborative communities, an extensive research program, and professional development opportunities. Project Management Institute
Project Management Office PMO An organizational body assigned various responsibilities related to the centralized and coordinated management of those projects under its domain. Typical responsibilities of the project management office include: developing policies, methodologies and templates for managing projects within the organization; providing support and guidance to others in the organization on how to manage projects, training others and assisting with specific management tools; and, providing project managers for different projects and accepting responsibility for the results of projects. Wikipedia
Project Management Plan PMP The contractor-prepared document that sets forth the plans, organization and systems that the contractor will utilize to manage the project. Its content and the extent of detail of the PMP will vary in accordance with the size and type of project and state of project execution. DOE O 413.3B
Project Management Support Office PMSO An office within a DOE Program Office established exclusively to oversee and manage the activities associated with projects. DOE O 413.3B
Project Manager PM The person assigned by the performing organization to achieve the project objectives. See Contractor PM. Standard Usage
Project Peer Review PPR Periodic review of a project performed by non-project personnel with similar experience to project personnel, independent from the project, to evaluate technical, managerial, cost and scope, and other aspects of the project, as appropriate. These reviews are typically led by the PMSO. Peer reviews as different from IPR's are conducted by personnel other than the Project Support Office and concentrate on technical readiness aspects of the project or specific project complex issues that require external evaluations. Adapted from DOE O 413.3B
Quality Assurance QA All those actions performed by the DOE prime contractor during the project that provide confidence that quality is achieved. It is executed through a formalized Quality Assurance Program. DOE O 413.3B
Quality Assurance Plan QAP The document describing the QA program (requirements) the project will implement. The QA plan typically includes a matrix of the QA requirements and the associated implementing procedures used by the project. DOE G 413.3-2
Quality Assurance Program Plan QAPP The document describing the QA program (requirements). The QA program plan typically includes a matrix of the QA requirements and the associated program-level implementing procedures. adapted from DOE G 413.3-2
Quality Control QC Those actions related to the physical characteristics of a material, structure, component, or system which provide a means to control the quality of the material, structure, component, or system to predetermined requirements. DOE O 413.3B
Quality Management Plan QMP Part of the Project Management Plan, it describes how the project management team will implement the performing organization's quality policies. 10 CFR Part 830, Subpart A, DOE O 414.1D, and DOE G 413.3-2.
Quarterly Project Review QPR Briefings normally presented by project teams to the PME or his/her designee for the purpose of updating the PME on project status, performance values, progress, and issues. QPRs must be conducted with the applicable PME or their designee. Participation by the PME is strongly encouraged at all QPRs. However, when it is not possible, the PME can delegate the review. In no case should it be delegated beyond two consecutive quarters for projects post CD-2. The CE may delegate QPRs for Major System Projects to the Under Secretaries. PM must be provided all QPR reports and invited to participate in QPRs for all projects with a TPC greater than or equal to $100M. Also, PM will serve as Secretariat for CE QPRs. Appendix C, Sect. 20. c., Project Progress Reviews, DOE O 413.3B
Readiness Assessment RA An assessment to determine a facility's readiness to startup or restart when an ORR is not required or when a contractor's standard procedures for startup are not judged by the contractor or DOE management to provide an adequate verification of readiness. DOE O 413.3B
Reference Class Forecasting RCF A technique to combat inside view, biases, and even deceptive agendas.? RCF consists of three straight forward steps: 1) Identify relevant reference class of past similar projects (even the "most unique" major program or mega project has something similar to compare); 2) establish a probability distribution for the selected reference class; and 3) compare specific project with distribution, in order to establish most likely outcome. Batselier, J. & Vanhoucke, M. (2016). Practical Application and Empirical Evaluation of Reference Class Forecasting for Project Management. Project Management Journal, 47(5), 36?51
Reliability, Accessibility, Maintainability, Inspectability RAMI Set of attributes indicative of the degree to which a facility, equipment item, or systems will be able to be maintained (kept in working condition), accessible (room to maintain, repair, service or operate), inspectable (view closely or examine), and reliable (depended upon) over a stated useful life. APM
Request for Equitable Adjustment REA A REA is a request by one of the contracting parties for an equitable adjustment under a contract clause providing for such adjustment. A contractor typically submits a request for equitable adjustment under the contract's changes clause DOE AG 43.3 and DOE G 413.3-20
Request for Proposal RFP A solicitation for offers under negotiation procedures. FAI Glossary. See FAR Part 15 for negotiation procedures.
Resource Conservation and Recovery Act RCRA A law that gives the Environmental Protection Agency the authority to control hazardous waste from "cradle to grave" (i.e., from the point of generation to the point of ultimate disposal), including its minimization, generation, transportation, treatment, storage, and disposal. RCRA also sets forth a framework for the management of non-hazardous solid wastes. Public Law 94-580
Resource-Loaded Schedule RLS Schedule with resources of staff, facilities, subcontractors, equipment and materials which are needed to complete the activities required. DOE O 413.3B
Responsibility Assignment Matrix RAM The responsibility assignment matrix (RAM), integrates the Organizational Breakdown Structure (OBS) and Work Breakdown Structure (WBS). The intersection of the OBS and WBS identifies the Control Account structure used to plan, execute, monitor, and control project scope. DOE G 413.3-10
Return on Investment ROI A performance measure used to evaluate the efficiency of an investment in terms of its return, or to compare the efficiency of a number of different investments. To calculate ROI, the benefit (return) of an investment is divided by the cost of the investment. Standard Usage
Review for Cause RFC Review for Cause (RFC). An EVMS Surveillance Review of specific elements of the contractor's EVMS that display as lacking discipline in application or risk no longer meeting EVMS guideline requirements. RFC is used to determine the possible withdrawal of the company's EVMS certification. DOE G 413.3-10
Risk Management Plan RMP Documents how the risk processes will be carried out during the project. DOE O 413.3B
Root Cause Identification / Analysis RCA An analytical technique used to determine the basic underlying reason that causes a variance or a defect or a risk. A root cause may underlie more than one variance or defect or risk. PMBOK Guide 6th Edition
Rough Order of Magnitude Estimate ROM An estimate based on high-level objectives, provides a high-level view of the project deliverables, and has lots of wiggle room. Most ROM estimates have a range of variance from -25% all the way to +75%. DOE O 413.3B
Safeguards and Security S&S An integrated system of activities, systems, programs, facilities and policies for the protection of classified information and/or classified matter, unclassified control information, nuclear materials, nuclear weapons, nuclear weapon components, and/or the Department's and its contractors' facilities, property and equipment. DOE O 413.3B
Safety Analysis Report SAR That report which documents the adequacy of safety analysis to ensure that the facility can be constructed, operated, maintained, shut down, and decommissioned safely and in compliance with applicable laws and regulations. Title 10 Code of Federal Regulations (CFR) Part 830, Subpart B, Safety Basis Requirements
Safety Basis Approval Authority SBAA The person who is appointed to the responsibility for the design and construction of a nuclear or other facility, as designated. PSO shall appoint a Safety Basis Approval Authority no later than CD-0 for projects including the design and construction of Hazard Category 1, 2, and 3 nuclear facilities or for projects including major modifications thereto. modified from DOE O 413.3B
Safety Design Strategy SDS Early in the conceptual design phase, a SDS should be developed for Hazard Category 1, 2, and 3 nuclear projects. The SDS provides preliminary information on the scope of anticipated significant hazards and the general strategy for addressing those hazards. The SDS is updated throughout subsequent project phases and should contain enough detail to guide design on overarching design criteria, establish major safety structures, systems, and components, and identify significant project risks associated with the proposed facility relative to safety. DOE O 413.3B
Safety Evaluation Report SER The report prepared by DOE to document: (a) The sufficiency of the documented safety analysis for a hazard category 1, 2, or 3 DOE nuclear facility; (b) The extent to which a contractor has satisfied the requirements of Subpart B of 10 CFR Part 830; and (c) The basis for approval by DOE of the safety basis for the facility, including any conditions for approval. (Analysis Report, Safety Analysis Report, Safety Basis, and Safety Evaluation) 10 CFR 830.3
Safety Evaluation Report SER A DOE document that describes the extent and detail of DOE review of a Safety Analysis Report (SAR) or equivalent analysis report, the bases for approving the SAR (or equivalent), and any conditions of SAR (or equivalent) approval. Approval signifies that DOE has accepted the analysis as appropriately documenting the safety basis of a facility and as serving as the basis for operational controls necessary to maintain an acceptable operating safety envelope. Title 10 Code of Federal Regulations (CFR) Part 830, Subpart B, Safety Basis Requirements
Schedule Performance Index SPI Schedule performance index indicates how much work has been accomplished against planned work. SPI = BWCP / BCWS. DOE Guide 413.3-10A
Schedule Variance SV Schedule variance is a metric for the schedule performance on a project. It is the difference between earned value and the budget over a certain period of time. (SV = BCWP - BCWS)? (Note: SV can be for a specific period, group of periods, or cumulative. Time element needs to be defined.) ANSI/EIA 748 Current Version
Secretarial Acquisition Executive SAE The individual designated by the Secretary of Energy to integrate and unify the management system for a program portfolio of projects and implement prescribed policies and practices. Secretarial Acquisition Executives are responsible for decision authority for projects > to $750 M; however, the authority can be delegated downward. DOE O 413.3B
Senior Procurement Executive SPE The individual appointed pursuant to section 16(3) of the Office of Federal Procurement Policy Act (41U.S.C. 414(3)) who is responsible for management direction of the acquisition system of the executive agency, including implementation of the unique acquisition policies, regulations, and standards of the executive agency. (FAR 2.101)2. A member of the ESAAB, p. A-22; The Senior Procurement Executive (SPE) will: (a) Execute the procurement functions and responsibilities in accordance with the Office of Federal Procurement Policy and EO 12931. (b) Serve as the principal procurement advisor to the CE, PME and the Chief Acquisition Officer. (c) Execute certain decisional authorities reserved for the SPE. (d) Exercise general procurement authority. (e) Delegate procurement authority to the Head of Contracting Activities and Contracting Officers. DOE O 413.3B
Specification SPEC A document that specifies the requirements, design or other characteristics of a system, component or process/result. Example specifications could include design or product specifications, etc. Standard Usage
Start-to-Finish S-F Logical relationship between two project activities in which the completion of the work for a successor activity is dependent on the initiation of the work for a predecessor activity. GAO-16-89G
Start-to-Start S-S Logical relationship between two project activities in which the initiation of work for a successor activity is dependent on the initiation of the work for a predecessor activity. GAO-16-89G
Statement of Work SOW Statements of Work shall include a description of work to be performed; location of work; period of performance; deliverable schedule; applicable performance standards; and any special requirements (e.g., security clearances, travel, special knowledge). To the maximum extent practicable, agency requirements shall be performance-based statements Federal Acquisition Regulations 8.405-2
Strategic Sustainability Performance Plan SSPP An annual plan that prioritizes DOE actions pursuant to Section 8 of EO 13514. The SSPP outlines how the Department will implement its energy and environmental sustainability goals. DOE O 436.1
Structures, Systems, and Components SSCs Structures are elements that provide support or enclosure such as buildings, free standing tanks, basins, dikes, and stacks. Systems are collections of components assembled to perform a function such as piping, cable trays, conduit; or heating, ventilating and air conditioning (HVAC). Components are items of equipment such as pumps, valves, relays, or elements of a large array such as computer software, lengths of pipe, elbows, or reducers. DOE STD 1073-2016
Structures, Systems, and Components (Safety Class) SSC The structures, systems, or components, including portions of process systems, whose preventive or mitigative function is necessary to limit radioactive hazardous material exposure to the public, as determined from safety analysis. (See Safety-Class Structures, Systems, and Components; Safety Significant Structures, Systems, and Components; and Safety Structures, Systems, and Components) 10 CFR 830.3
Structures, Systems, and Components (Safety Class) SSC Systems, structures, or components including primary environmental monitors and portions of process systems, whose failure could adversely affect the environment, or safety and health of the public as identified by safety analyses. (See Safety Class Structures, Systems, and Components; Safety Significant Structures, Systems, and Components; and Safety Structures, Systems, and Components) DOE O 420.1
Structures, Systems, and Components (Safety Class) SSC For the purpose of implementing DOE-STD-3009- 94, the phrase "adversely affect" means Evaluation Guidelines are exceeded. Safety-class SSCs are systems, structures, or components whose preventive or mitigative function is necessary to keep hazardous material exposure to the public below the offsite Evaluation Guidelines. The definition would typically exclude items such as primary environmental monitors and most process equipment. DOE G 420.1-1A, Nonreactor Nuclear Safety Design Guide for use with DOE O 420.1C, Facility Safety
Subject Matter Expert SME An individual possessing the prerequisite knowledge skills and abilities demonstrating competence in a field of endeavor. FAI Glossary
Summary Level Planning Package SLPP An aggregation of work for far-term efforts which can be assigned to reporting level WBS elements but not to the control account level and are therefore not "undistributed budget". DOD Earned Value Implementation Guide
Suspect/Counterfeit Item S/CI An item which is suspect when inspection or testing indicates that it may not conform to established Government or industry-accepted specifications or national consensus standards or whose documentation, appearance, performance, material, or other characteristics may have been misrepresented by the vendor, supplier, distributor, or manufacturer. A counterfeit item is one that has been copied or substituted without legal right or authority or whose material, performance, or characteristics have been misrepresented by the vendor, supplier, distributor, or manufacturer. Items that do not conform to established requirements are not normally considered S/CIs if non- conformity results from one or more of the following conditions (which must be controlled by site procedures as nonconforming items): (1) defects resulting from inadequate design or production quality control;(2) damage during shipping, handling, or storage;(3) improper installation; (4) deterioration during service; (5) degradation during removal; (6) failure resulting from aging or misapplication; or, (7) other controllable causes. IAEA-TECDOC-1169. DOE O 414.1D
Sustainability To create and maintain conditions, under which humans and nature can exist in productive harmony, that permit fulfilling the social, economic and other requirements of present and future generations. DOE O 413.3B
System Engineering Approach SEM A proven, disciplined approach that supports management in clearly defining the mission or problem; managing system functions and requirements; identifying and managing risk; establishing bases for informed decision-making; and, verifying that products and services meet customer needs. The goal of the system engineering approach is to transform mission operational requirements into system architecture, performance parameters and design details. DOE O 413.3B
Tailoring An element of the acquisition process and must be appropriate considering the risk, complexity, visibility, cost, safety, security, and schedule of the project. Tailoring does not imply the omission of essential elements in the acquisition process or other processes that are appropriate to a specific project's requirements or conditions. DOE O 413.3B
Technical Independent Project Review TIPR An independent project review conducted prior to obtaining CD-2, for Hazard Category 1, 2, and 3 nuclear facilities. At a minimum, the focus of this review is to determine that the safety documentation is sufficiently conservative and bounding to be relied upon for the next phase of the project. DOE O 413.3B
Technical Readiness Level TRL A metric used for describing technology maturity. It is a measure used by many U.S. government agencies to assess maturity of evolving technologies (materials, components, devices, etc.) prior to incorporating that technology into a system or subsystem. DOE O 413.3B
Technology Maturity Plan TMP A document that details the steps necessary for developing technologies (machines, equipment, systems working together as a unit) which are less mature than desired to the point where they are ready for project insertion.?It is also known as the Technology Maturation Plan. DOE O 413.3B
Technology Readiness Assessment TRA An assessment of how far technology development has proceeded. It provides a snapshot in time of the maturity of technologies and their readiness for insertion into the project design and execution schedule. DOE O 413.3B
To Complete Performance Index TCPI To complete performance index indicates the efficiency required for the work remaining to equal the BAC or EAC (depending on formula used), based on efficiencies to date. TCPIEAC = BCWR / (EAC-ACWP. The ratio may be also calculated with the BAC in the denominator indicating the efficiency required for the work remaining to complete within the BAC. TCPIBAC = BCWR / (BAC ? ACWP). DOE Guide 413.3-10
Total Allocated Budget TAB The sum of all budgets allocated to the contract for the project. The TAB is equal to the Contract Budget Base (Performance Measurement Baseline plus Management Reserve) unless an over target baseline (OTB) has been implemented.? After an OTB, the revised TAB=CBB + overrun. APM
Total Budget Need TBN Amount required to complete a contract that is part of the performance baseline. TBN should equal contract price; however, it may not because the total budget needed may be higher than the funds provided by the contract, i.e., when there is an OTB or cost cap. APM
Total Estimated Cost TEC All engineering design costs (after conceptual design), facility construction costs and other costs specifically related to those construction efforts. TEC will include, but is not limited to: project, design and construction management; contract modifications (to include equitable adjustments) resulting in changes to these costs; design; construction; contingency; contractor support directly related to design and construction; and equipment rental and refurbishment. DOE O 413.3B
Total Project Cost TPC All costs between CD-0 and CD-4 specific to a project incurred through the startup of a facility, but prior to the operation of the facility. Applicable costs to achieve CD-0 may also be included. Thus, TPC includes the total estimated cost and fee for all contracts included in the project and may include Government prime contracts for external independent review, technical support services, and other prime Government contracts for components of the projects. TPC is the summation of TEC plus OPC, as well as the summation of the PMB + MR + contingency + profit/fee + other DOE costs. DOE O 413.3B and DOE G 413.3-20
Total Quality Management TQM A management methodology for continuous improvement in the quality of products and processes. Total Quality Management is based on the principle that the quality of products and processes is the responsibility of everyone involved with the creation or consumption of the products or services offered by an organization, and requires involvement of management, the organization's workforce and suppliers to meet or exceed customer expectations. Standard Usage
Undistributed budget UB A temporary holding account for authorized scope of work and its budget that has not been assigned to a control account or summary level planning package. This is a part of the PMB and is contractor controlled. Modified from DOE G 413.3-20
Value Engineering VE Value engineering means an analysis of the functions of a program, project, system, product, item of equipment, building, facility, service, or supply of an executive agency, performed by qualified agency or contractor personnel, directed at improving performance, reliability, quality, safety, and life-cycle costs (section 36 of the Office of Federal Procurement Policy Act, 41 U.S.C. 401, et seq.) FAR 2.101
Value Engineering VE A structured technique commonly used in project management to optimize the overall value of the project. Often, creative strategies will be employed in an attempt to achieve the lowest life-cycle cost available for the project. The VE effort is a planned, detailed review/evaluation of a project to identify alternative approaches to providing the needed assets. DOE O 413.3B
Value Management VM An organized effort directed at analyzing the functions of systems, equipment, facilities, services and supplies for achieving the essential functions at the lowest life- cycle cost that is consistent with required performance, quality, reliability and safety. VM encompasses VE. DOE O 413.3B
Value Study VS An intensive review of requirements and the development of alternatives by the use of appropriate value techniques utilizing aspects of engineering, requirements analysis, the behavioral sciences, creativity, economic analysis and the scientific method. DOE O 413.3B
Variance A measurable change from a known standard or baseline. It is the difference between what is expected and what is actually accomplished. A variance is a deviation or departure from the approved scope, cost or schedule performance. Variances must be tracked and reported. They should not be eliminated, but mitigated through corrective actions. Baseline changes, if needed, are submitted for changes in technical scope, funding or directed changes. DOE O 413.3B
Variance at Completion VAC The difference between the budget at completion and the estimate at completion is VAC = BAC - EAC. (Source: DOE Guide 413.3-10A DOE EVM Gold Card). It may be calculated at any level from the control account up to the total contract.? It represents the amount of expected overrun (negative VAC) or underrun (positive VAC). DOE G 413.3-10. DOE EVMIG, Oct 2006
Work Breakdown Structure WBS Used by the project management team to organize and define a project into manageable objectives and create a blueprint by which the steps leading to the completion of a project are obtained. It is a product- oriented family tree composed of hardware, software, services, data and facilities and other project-unique tasks which serves as an outline of the project that becomes more detailed under the subheadings or work packages. Modified from DOE O 413.3B
Work Package WP A work package contains a task or set of tasks performed within a control account, and is the point at which work is planned, progress is measured, and earned value is computed. ANSI/EIA 748 Current Version
Work-in-Process WIP Material that has been released to manufacturing, engineering, design or other services under the contract and includes undelivered manufactured parts, assemblies, and products, either complete or incomplete. FAR 45.501