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Department of Energy (DOE) Acquisition Guide

Regulatory requirements for the acquisition process are set forth in the Federal Acquisition Regulation (FAR) and are supplemented in the Department of Energy Acquisition Regulation (DEAR). FAR 1.301 provides for the issuance of additional internal agency guidance, including designations and delegations of authority, assignments of responsibilities, work-flow procedures, and internal reporting requirements. The DOE Acquisition Guide serves this purpose by identifying relevant internal standard operating procedures to be followed by both procurement and program personnel who are involved in various aspects of the acquisition process. The Guide also is intended to be a repository of best practices found throughout the agency that reflect specific illustrations of techniques which ' might be helpful to all readers. Additionally, the Guide includes subject matter that was issued previously through other media, such as Acquisition Letters.

The Acquisition Guide consists of chapters that correspond to the DEAR and FAR Parts, and includes the following types of material:

  • Standard Operating Procedures - for procurement and program personnel to follow in performing various acquisition functions.
  • Guiding Principles - essential objectives that, when satisfied, provide a measure of the effectiveness and efficiency of procurement systems.
  • Best Practices - practical techniques to be followed by program and procurement
  • offices.
  • Samples - forms and other useful documentation.

The Guide is intended to serve as a primer on various acquisition issues, and may not present lengthy discussion on every subject.  Users are encouraged to consult other material that is referenced in each section of the Guide for supplemental information.

NOTE: "Senior Procurement Executive" as used in the Acquisition Guide refers to the Director, Office of Procurement and Assistance Management. DOE, for non-National Nuclear Security Administration (NNSA) activities, and to the Administrator, National Nuclear Security Administration for NNSA activities. In most cases the Senior Procurement Executive-related authorities of the Administrator, NNSA have been delegated to the Director, Acquisition Management, NNSA.

The Acquisition Guide will be issued and maintained by the Office of Procurement and Assistance Policy and will be amended to add material or to revise existing material as necessary.

The DOE Acquisition Guide is updated on a regular basis - suggestions for additional topics and revisions to the Guide should be directed to  Sharon Archer.

Chapter 1 - Acquisition Regulations System

Chapter 3 - Improper Business Practices

Chapter 4 - Administrative Matters

Chapter 5 - Publicizing Contract Actions

Chapter 6 - Competition Requirements

Chapter 7 - Acquisition Planning

Chapter 8 - Required Sources of Supplies and Services  

Chapter 9 - Contracting Qualifications

Chapter 13 - Simplified Acquisition Procedures

Chapter 15 - Contracting by Negotiation

Chapter 16 - Types of Contracts

Chapter 17 - Special Contracting Methods

Chapter 18 – Emergency Acquisitions

Chapter 19 – Small Business Programs

Chapter 22 - Labor Standards for Construction

Chapter 23 – Environment, Energy and Water Efficiency, Renewable Energy Technologies, Occupational Safety, and Drug-free Workplace.

Chapter 25 - Compliance with U.S. Export Control Laws, Regulations and Policies

Chapter 30 - Cost Accounting Standards Administration

Chapter 31 - Contract Cost Principles and Procedures

Chapter 32 - Contract Financing

Chapter 33 - Protests, Disputes and Appeals

Chapter 35 - Research and Development Contracting

Chapter 37 - Service Contracting

Chapter 39 - Acquisition of Information Technology

Chapter 41 - Acquisition of Utility Services

Chapter 42 - Contract Administration

Chapter 43 - Contract Modifications

Chapter 48 – Value Engineering

Chapter 50 - Extraordinary Contractual Actions and the Safety Act

Chapter 70 - DOE Management and Operating Contracts

Chapter 71 - Review and Approval of Contract and Financial Assistance Actions