Conferencing and Special Events

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The Conferencing and Special Events Group is located in room GE-140 in the Forrestal Building, and in room E-055 in the Germantown building, with office hours from 7:00 am - 5:00 pm.

The office supports all your conferencing needs, including:

Headquarters Conferencing Facilities

Forrestal
Call (202) 586-6651 to schedule rooms.
Keys can be picked up Monday through Friday, 7:00 a.m. through 5:00 p.m., in Room GE-140.
The Forrestal facility has seventeen (17) general use conference rooms, two auditoriums and a Program Review Center. Room locations and maximum occupancies are listed below. Note that maximum occupancy depends on the room layout.

Germantown
Call (301) 903-4352 to schedule rooms.
Keys can be picked up Monday through Friday, 7:00 a.m. through 5:00 p.m. in room E-055.
The Germantown facility has seven general use conference rooms and one auditorium. Room locations and maximum occupancies are listed below. Note that maximum occupancy depends on the room layout.

Forrestal Conference Room Locations and Capacities
Room Number  Maximum
tables and
chairs only
Maximum
theater style
Maximum
standing
GH-019 30 40 49
GH-027 30 40 44
GH-035 40 40 49
1E-245 70 116 116
1E-267 12 12 41
2E-001 * 30 40 49
4A-104 50 60 60
5A-084 10 N/A N/A
5E-069 30 40 41
5E-081 30 40 41
6A-092 30 40 40
6A-110 30 34 34
6E-069 50 72 83
7E-069 50 72 83
8E-037 10 10 19
8E-090 20 25 26
GE-086 (Large Auditorium) N/A 192 N/A
GJ-015 (Small Auditorium) -
  Currently unavailable due to
  pending facilities improvements
N/A 53 N/A
8E-089 Program Review Center 82 82 145

 * Physical access to room 2E-001 is slightly restricted, please follow this link to the DOE internal Powerpedia to read the access details.

Germantown Conference Room Locations and Capacities
Room Number Maximum
tables and
chairs only
Maximum
theater style
Maximum
standing
A-410 49 49 49
E-114 14 14 20
E-301 45 45 47
E-401 45 45 47
G-207 30 30 30
G-426 20 20 21
Z-231 20 20 26
Auditorium N/A 317 N/A

FAQs page, Conferencing information

Audio and Video Equipment

  • TV-Monitors: Utilized to show videos of meeting, classes or events. These can delivered to the conference rooms or to individual offices.
  • Screens: Utilized with projection equipment to show large images.
  • Camcorders: Utilized to video record meetings or events by the client.
  • LCD Projectors: Utilized with desktop or laptop computers to project the image on the monitor onto a large screen.
  • DVD Players: Utilized with a video monitor (TV) to play DVD discs.
  • Podiums: Utilized to support documents and displays during meetings.
  • Laser Pointer: Utilized on large projections to pinpoint specific data information.
  • Speaker phones: Utilized to allow large meeting to hear an outside attendee.
  • Display Boards: Utilized to display charts, graphs and pictures on 7'x10' panel board. Velcro is utilized to adhere material to the boards. 

Multimedia Video Services

Broadcast Quality Television and Audio Production
Live and recorded production for training, conferencing, and special events.

Satellite and T-1 Transmission
Broadcast to DOE field offices, stakeholders, and news organizations.

Interactive Audio & Video for Conferencing Support
Video conference support for large audiences, extension of live television programming and distance learning. "Listen only" and full interactive audio connection for single or multiple off site conference participants.

Intra-facility Television Distribution
Local broadcast, news feeds for recording, display and redistribution, recorded programming, in-house live feeds on-demand to DOE/HQ facilities via Cable and Fiber transmission.

Forrestal Main Auditorium
Multi-camera television production facility capable of fully interactive audio teleconference and video conference via live video streaming, video teleconference and in-house cable distribution to DOE Headquarter facilities. All broadcast signals are in HD quality.

Forrestal Small Auditorium
Multi-camera television production facility, capable of fully interactive audio teleconference and video conference via satellite and ISDN/IP based digital transmission.

Germantown Auditorium
Single camera television production facility, capable of fully interactive audio teleconference and video conference via satellite and ISDN/IP based digital transmission.

TV Production Facility
Multi-camera television production facility at Forrestal, capable of fully interactive video conference via satellite and compressed digital transmission using a wide array of set configurations and backdrops.

Studio Editing (Non-Linear)
Two broadcast program editing/effects, pre-production and post-production, and graphic development suites.

Duplication Facilities
Multi-format video and audio duplication of non-copyrighted DOE programming.

Cable TV Installations, Forrestal Building
Installation of in-house cable TV for viewing of major network news channels and local programming. Requests are received by completing a Requisition for Supplies Equipment, or Service, DOE F 4250.2 (available through this link).  The requisition must be approved by the organizations Administrative Officer. Upon receive of the request, a survey will be conducted and an estimated date of installation will be provided. (Note – depending on the number of cable drops requested, additional supplies and distribution equipment may be required to complete the request).

Cable TV Installations, L’Enfant Plaza, Portals III and the Reporters Building
Request for these services must be made through the Project Integration & Logistics Operations Team (MA-432). Upon approval, a site survey will be conducted and installation of the requested cable TV drops will be performed.

Cable TV Installations, Germantown
Requests for this service must be made through the Germantown Facilities Management Operations Group (MA-431) available through (301) 903-7050.

Engraving

The Conferencing and Special Events Group supports all of your engraving needs, including:

  • Desk name plate requests
  • Office directory name changes
  • Wall plate requests
  • Room number
  • Special signage

Requests for services are produced in 7 – 14 working days. (Large quantity – requests that exceed 10 nameplates may require additional time for completion).

To request engraving services please submit DOE F 4250.2 (pdf), Requisition for Supplies Equipment, or Service (available through this link).

Requests are accepted via e-mail at FORConferencing@hq.doe.gov

Requesting Passport and Visa Photographs

To better serve you, please call in advance to schedule passport and visa photographs.
Passport and Visa photos can be obtained by visiting:

  • Forrestal - Photography Lab located in room BH-071, (202) 586-1350.
  • Germantown - Conferencing Office located in room E-055, (301) 903-4352. Germantown office hours 8:00 a.m. to 4:00 p.m. No appointment is necessary but call to ensure a staff person is available.

Follow this link for the for the Conferencing and Special Events contacts.

MAAdm updated 03/13/201 - New Format