PF 2018 - 34 Acquisition Guide Update to Chapters 8.4, 15.6, 39.3, 42.201, 43.102, and 70.3102; Issuance of New Chapter 12.212; and Deletion of Chapters 1.4, 3.104, and 70.7

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DATE:           June 29, 2018

TO:                HCAs/Procurement Directors/Contracting Officers

FROM:          Director
                      Contract and Financial Assistance Policy Division
                      Office of Policy
                      Office of Acquisition Management

SUBJECT:     Acquisition Guide Update to Chapters 8.4, 15.6, 39.3, 42.201,
                      43.102, and 70.3102; Issuance of New Chapter 12.212;
                      and Deletion of Chapters 1.4, 3.104, and 70.7

SUMMARY:  Acquisition Guide Chapter 8.4, Federal Supply Schedules, has been updated to delete the language requiring a DOE F 4220.2 form for schedule buys, and make administrative changes.

Acquisition Guide Chapter 12.212, Commercial Supplier License Agreements and Subscriptions, is a new chapter.  It provides DOE policy for reviewing commercial supplier license agreements and subscriptions, and includes a checklist.

Acquisition Guide Chapter 15.6 (formerly 15.2), Unsolicited Proposals, has been updated to include editorial changes, and add a citation to DOE Order 542.2A, Unsolicited Proposals (or successor document).

Acquisition Guide Chapter 39.3, Acquisition of Information Technology and the Federal Information Technology Acquisition Reform Act (FITARA), has been updated to add item 4.7, Interim Policies, Procedures, and Guidance.

Acquisition Guide Chapter 42.201, Contract Management Planning, has been updated to focus the contract management plan process on high risk contracts and empower Heads of Contracting Activity (HCAs) to adapt the contract management plan process to the needs and priorities of their individual offices; streamline the template for contract management plans; make contract management plans optional for most contracts; and remove the requirement for review by the Field Assistance and Oversight Division (MA-621) in most cases.

Acquisition Guide Chapter 43.102, Contract Modifications, has been updated to make administrative changes.

Acquisition Guide Chapter 70.3102, Costs Associated with Whistleblower Actions, has been updated to incorporate changes resulting from the enhanced whistleblower protections made permanent by Public Law 114-261 in 2016, incorporate relevant material from Acquisition Letter 2016-6, and include administrative changes.

Acquisition Guide Chapters 1.4, Source Evaluation Board (SEB) Secretariat and Knowledge Manager; 3.104, Procurement Integrity; and 70.7, Real Property, Personal Property and Transportation Management, have been deleted because they are no longer relevant.

Questions concerning this policy flash should be directed to Sharon Archer of the Contract and Financial Assistance Policy Division at sharon.archer@hq.doe.gov.

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