DATE:           September 15, 2017

TO:                Procurement Directors/Contracting Officers

FROM:          Chief
                      Contract and Financial Assistance Policy Division
                      Office of Policy
                      Office of Acquisition Management

SUBJECT:     Relief Efforts for Hurricanes Harvey and Irma

SUMMARY:  The Department of Energy (DOE) Senior Procurement Executive has increased the micro-purchase and simplified acquisition thresholds for Hurricane Harvey and Hurricane Irma relief efforts.

Hurricane Harvey and Hurricane Irma have both been declared major disasters by the President (see DR-4332 and DR-4335, DR-4336 and DR-4337 on the FEMA Disaster Declarations webpage), and therefore, meet the legal definition of “emergency” in accordance with DOE’s FAR Class Deviation – Exercise of Special Emergency Procurement Authorities issued on September 14, 2017 (see Policy Flash 2017-37). As a result, the emergency acquisition flexibilities listed in FAR Subpart 18.2 are available for use (along with the existing acquisition flexibilities listed in FAR Subpart 18.1).

Accordingly, the DOE Senior Procurement Executive has determined that for direct purposes of the response:

  • The micropurchase threshold is increased to $20,000 for any contract to be awarded and performed, or purchase to be made in support of the designated areas. The Davis-Bacon and Service Contract Act thresholds are not changed.
  • The simplified acquisition threshold (SAT) is increased to $750,000 or $13,000,000 for commercial items, for any contract to be awarded and performed, or purchased in support of the designated areas.

As the geographic areas of the Presidential declarations are revised, the geographic areas applicable to the threshold increases in this flash are simultaneously revised without further notice. These threshold increases will remain in effect as long as the associated major disaster/emergency declarations are in effect.

The following National Interest Action (NIA) codes have been established in FPDS for Hurricane Harvey and Hurricane Irma reporting:

  • Code: H17H                                                        Code: H17I
  • Description: Hurricane Harvey 2017          Description: Hurricane Irma 2017
  • Start date: 08/28/2017                                 Start date: 08/28/2017

                     Questions concerning this policy flash should be directed to Jason Taylor
                     of the Office of Contract and Financial Assistance Policy Division at
                     Jason.Taylor@hq.doe.gov or at (202) 287-1560.

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