Information for Presenters

The 2021 Annual Merit Review (AMR) will consist of oral presentations and poster presentations.

Before the meeting, presentations and posters will be available in the Annual Merit Review Presentation Database.

  • All presenters must register.
  • All presenters and reviewers are strongly encouraged to attend the plenary session on Monday, June 21, 2021, to hear the invited speakers and VTO staff set the stage for the AMR technical presentations.
  • Presentations are due May 14, 2021. No extensions will be granted.
  • Please pay close attention to instructions for submitting PDF files that now require Alt Text on graphics and a 16:9 aspect ratio.
  • Embed original images for clarity.

Presenter Preparation Information

Do not include any information that is proprietary or confidential in your presentation. Make sure any material used from subcontractors and project partners meets this criterion. If copyrighted material is included, it must be used with permission and attributed properly. Please submit the written copyright permission along with the presentation. Presentations will be posted to the Annual Merit Review Presentation Database.

Creating Your Presentation or Poster

Oral Presenters:

Time limits will be strictly enforced. Please consult the meeting agenda for your allotted time.

Time AllottedPresentationQ & A
45 minutes30 minutes15  minutes
30 minutes20 minutes10 minutes
15 minutes10 minutes5 minutes

Poster Presenters:

Your poster presentation must be created in a .pdf using the poster presentation instructions below. Please ensure your .pdf follows the guidelines for Alt Text on graphics.

Preparation Instructions

Submitting Your Presentation or Poster

Submit your presentation to on or before May 14, 2021. The lead time is needed so that your VTO Technology Development Manager and reviewers have sufficient time to review your presentation prior to the meeting.

Please note that updated presentations will not be accepted on-site at the AMR. Project achievements made after the May 14, 2021, deadline may be conveyed verbally during your presentation.

Schedule Overview

Presenters will be notified via email with the times and dates of their presentations. In addition, the agenda page is regularly updated with the time and date for each presentation.

At the Review Meeting

Oral Presenters: 

30-minute oral time slots will have 20 minutes for your presentation and 10 minutes for questions.

15-minute oral time slots will have 10 minutes for your presentation and 5 minutes for questions.

These time limits will be strictly enforced. You will be presenting live via a Zoom session at the designated time as noted above. The details for accessing Zoom will be provided in advance of the meeting. The time limits will be strictly enforced. 

Poster Presenters:

Poster presentations must be recorded and will be available on demand during AMR. Your poster presentation should be no longer than 20 minutes. For reviewed posters, ORAU will facilitate Q&A. Details will be provided in advance of the meeting.

After the Review Meeting

All the presentations and posters will be posted to the Annual Merit Review Presentation Database just before the AMR. A report containing the results of the project reviews will be published on the Annual Progress Reports page on the VTO website approximately 4 months following the AMR.