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The table below outlines the various registrations you need, and when you need them, to successfully prepare for the Office of Energy Efficiency and Renewable Energy Small Business Innovation Research (SBIR)/Small Business Technology Transfer (STTR) grant process. The list in the table below is meant to be a guide; interested small businesses should always refer to the applicable Funding Opportunity Announcement for specific application requirements.

When the required registrations have been obtained, you will complete and submit your application

Required Accounts/Registrations How to Obtain Account/Register Time to Ensure Completion + Renewable Time (If Any)
Small Business Administration (SBA) company registration All SBIR/STTR applicants are required to complete the U. S. Small Business Administration (SBA) company registration process prior to submitting an SBIR or STTR application. Completed registrations will receive a unique small business Control ID and .PDF file to be used for SBIR or STTR application submissions at any of the 11 participating agencies. 15 to 90 days, renew annually
DOE Office of Science Portfolio Analysis and Management System (PAMS) All SBIR/STTR applicants must have a PAMS account to submit a Letter of Intent (LOI). Allow 1 day, preferably a week, in advance of LOI submission
Dunn and Bradstreet Data Universal Numbering System (DUNS) Applicants must obtain a DUNS number to submit a full application.  1 business day
U.S. System for Award Management (SAM) Applicants must obtain a SAM number to submit full application.  3 to 14 business days; also check renewal status annually
Grants.gov registration

Applicants must register with Grants.gov to submit a full application. There are three steps to this process:

  1. Authorized Organizational Representative (AOR) registers.
  2. Organizations and individuals must have an E-Business (E-Biz) Point of Contact (POC). An email is sent to the E-Biz POC listed in SAM and the E-Biz POC must approve the AOR registration using their Marketing Partner Identification Number (MPIN) from their SAM registration. The MPIN is a personal password code that allows you to access government applications; it should contain nine characters including at least one letter (upper or lower case) and one number.
  3. The AOR verifies that registration is completed.

If you have any questions about your registration, contact the Grants.gov Helpdesk at 1-800-518-4726.

May take up to 28 business days
FedConnect Applicants must register with FedConnect. This is important for the post-application phase. If an award is made, the full and binding version of the assistance agreement between your small business and DOE will be posted on FedConnect. May take several weeks
Federal Funding Accountability and Transparency Act Sub-award Reporting System Recipients must register with the Federal Funding Accountability and Transparency Act Sub-award Reporting System. This is important for the post-application phase. This registration must be completed before an award can be made; you are advised to register while preparing your application. Varies

 

Get Assistance with Your Application

If you are applying for an SBIR grant for the first time, especially if you are a minority-owned or women-owned small business, or a small business from an under-represented state, you may be able to get assistance with completing your Phase I application through DOE’s Phase 0 assistance program. Learn more