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Privacy

Welcome to the Department of Energy Privacy Program Office.  Our mission is to ensure the effective implementation of the Department of Energy Privacy Program.  We’ve developed this section of the website to give you information about our Privacy Program framework, as well as privacy in general by providing resources and tools designed to provide guidance on a host of privacy issues.

The Program is based on the Privacy Act of 1974, as implemented by Office of Management and Budget Circular A-130, the E-Government Act of 2002, and Departmental policies.  The objective of the Program is to balance the information requirements and operational needs of the Department against the privacy interests of the individual

The Privacy Office performs multiple functions, to include:

  • Developing and implementing policy and serving as the DOE focal point for Privacy matters,          
  • Providing policy guidance and assistance to Departmental Elements in their implementation and execution of their Privacy responsibilities,
  • Reviewing new and existing laws, regulations and policies which impact on privacy,
  • Coordinating and submitting for publication in the Federal Register Privacy Act system of record notices and Privacy Act rulemaking,
  • Reviewing and coordinating  HQ approval of Privacy Impact Statements,
  • Planning and performing Department-wide reviews to determine compliance with the Privacy Act, Section 208 of the E-Government Act, and Departmental Privacy Program policies,
  • Providing required Privacy reports,Serving as the principal advisor to the Senior Agency Official for Privacy,
  • Providing administrative support to the Department of Energy Privacy Incident Response Team.

How to Submit a Privacy Act Request

Privacy requests can be submitted using the Privacy Act Request Form or by submitting a letter of request.  Requests may be faxed to 202-586-8151 or by mail to:

The U. S. Department of Energy
Privacy Act Request Office
Room GB-172/FORS
1000 Independence Avenue, S.W.
Washington, D.C.   20585

(Note: e-mail requests are not accepted).

A proper Privacy Act request letter must contain:

  • Name, address, date of birth, social security number, employee identification number (if any), and signature;
  • The type of record requested;
  • A brief description of the nature, time, place, and circumstances of your association with DOE;
  • Any other information which you believe would help  DOE to determine whether the information about you is included in the system of records;
  • If you are authorizing another individual to have access to your records, the name of that person; and
  • Two (2) forms of identification; one bearing your picture, current address and signature (such as a copy of your driver license, Federal agency badge, or passport). The other identifier must bear your name, address and signature.
  • Certification of identity.

What is a Privacy Act certification of identity?

When you request access to records about yourself, you must verify your identity. You must sign your request and your signature must either be notarized or submitted by you under 28 U.S.C. 1746, a law that permits statements to be made under penalty of perjury as a substitute for notarization. The following information is required:

  • Your full name;
  • An acknowledgement that you understand the criminal penalty in the Privacy Act for requesting or obtaining access to records under false pretenses (5 U.S.C. 552a(I)(3)); and
  • A declaration that your statement is true and correct under penalty of perjury (18 U.S.C. 1001).

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