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DOE Forms Management FAQ’s


What types of forms are there?

  • Departmental Form: for use department-wide by DOE personnel only
  • Headquarters (HQ) Form: developed or managed by a DOE Headquarters organization and generally for use by HQ or within an HQ element
  • Local Form: for use within a specific DOE Field Office
  • Optional Form: developed by a Federal agency for use by two or more agencies, or non-mandatory Government-wide use and approved by GSA
  • Standard Form: prescribed by a Federal agency, pursuant to its authority for mandatory Government wide use
  • Report Form: designed for data collection from persons or organizations either inside or outside the collecting agency

How does the DOE Forms Management Program determine if forms are legally sound?

  • Federal Records Act of 1950, 44 U.S.C. §31 as amended, establishes the framework for records management programs for Federal agencies.
  • Paperwork Reduction Act of 1995, 44 U.S.C. §35 requires Federal agencies to obtain approval from OMB before collecting information from ten or more federal contractors, or non-Federal individuals and entities.
  • Privacy Act of 1974, 5 U.S.C. §552a(e)(3) 
  • Government Printing and Binding Regulations, states that the Joint Committee on Printing may use any measures it considers necessary to remedy neglect, delay, duplication, or waste in public printing, binding, and distribution of Government publications.

Who provides guidance on issuing a new form or revising an existing form?

The DOE Forms Management Program (OCIO, Office of IT Planning, Architecture and E-Government) provides assistance to DOE HQ and field elements with forms management issues.  You can also reference the DOE Forms Guide or seek assistance from your program management.  The DOE Forms Manager provides final approval of any DOE issued form.

Who assigns DOE Form numbers and edition dates?

The DOE Forms Manager assigns form numbers and edition dates.  Form numbers are generally associated with the Directive authorizing the form.

What forms must be approved by OMB?

Forms used to solicit information from 10 or more members of the general public whether mandatory, voluntary or required to obtain a benefit.

How do I get a form approved by OMB?

The DOE Paperwork Reduction Act (PRA) Office (OCIO, Office of IT Planning, Architecture and E-Government) coordinates OMB approval of DOE forms used to collect information from the public.

How Do I Cancel a Form?

DOE F1322.4 Forms Checklist/Approval must be completed and submitted to the DOE Forms Management Program.